Tobacco Documents Online

Write your represen-;:ative Correct forms of riddress Whom to write Georgia officials Indiana officials Kentucky official~; North Carolina of;`icials Virginia official-; Other voluntary acti.ons Visit your repres-:ntative Voluntary electioit work Letters to the edi.tor Letters to broadc-Lst editorial directors "Phone-in" shows Congressional Distr.ct Maps CONFIDEN 1TAL; MINNESOTA TOBACC ® LITIGATION I 21 22 23 24 25 25-35 27 31 33 34 35 (end of section) TIMN 0242389

Paragraph Number VOLUNTARY ACTIONS INTRODUCTION The purpose of TOBACCO: Issues/Answers/Actions is not only to inform you of the issues facing our industry and to offer responses to the challenges it faces, but also to suggest how you can act voluntarily as a private citizen to help defend our industry. There are several actions you can take. You can write your congressman or the editor of your local newspaper. You can speak strongly for the industry at social gatherings. You can respond to television editorials or participate in call-in shows. This section outlines the valuable ways you can bring before the public the information presented in preceding sections. Again, it is inportant to note that the actions out- lined in these sections are the voluntary actions of a concerned private citizen. Because of the controversy surrounding our indistry, it is important that statements of Brown & Williamson corporate policy be made only by designated corporate spokespersons. Recipients of this book cannot, of course, fill the role of authorized spokespersons. But it is just as important that you, as an informed individual, make yo•ir own statements in defense of our industry. W22TE YOUR REPRESENTATIVE A majority of ;:~eople feel that their views and concerns toward public issue=i are disregarded by elected officials. Often they become f-ustrated and cynical and remove them- selves from the polLtical process. Government then becomes a servant to organized political minorities. The individual is bypassed. The truth is that elected officials want to hear the views of their voting constituents. In many cases elected officials are just :is frustrated by an apathetic electorate as constituents are with their representatives. A personal let;:er is often the most effective way of doing this. Use th=: following guidelines to write an effective letter: Write your let~:er legibly or type it on your personal stationery. Person=il letters on personal stationery will have an impact. CONFIDENTIAL: MINNESOTA TOBAC1~O LITIGATION 1. 2. 3. 4. 5. 6. 7. 8. TIMN 0242390

Paragraph Number Be sure you si~rn your name over your typed signature (if you type your lettP.-). A letter which is not signed often is disregarded. Be sure your r=:turn address is on the letter as well as on the envelope. Envelopes often are lost so your represen- tative may not be able to give you a response. Your letter should be brief. It is best to limit it to _ - ----- one page. Identify the issue clearly. State your concern concisely. If the ssue affects your job or a service you depend on, state th.Lt clearly in the letter. State the Hous=: or Senate bill number, if possible, when you write regarding legislation. Be personal. :iake your feelings clear. Do not write in the third person. Avoid using_phr7ases or sentences which give the impression of a form letter. Do not berate, threaten or intimidate your representative. If you want to be c~7itical, treat the representative the way you would want to bz! criticized if someone were criticizing you. Ask for a resp~-inse. As a constituent, you are entitled --= --== _-_ to know how the representative feels or votes on an issue. THANK YOUR REPaESENTATIVE. This is most important. If he or she is suppor'.:ive of your views and if the vote pleases you, a thank-you is appreciated. If, however, a representa- tive votes in oppos~.tion to your views, don't hesitate to write and let him o~~ her know. Correct Forms of Ad,lress: Envelope Salutation President The President (Dear Mr. President:) The White House Washington, D.C. 20500 Senator The Honorable (full name) (Dear Senator (surname):) United States Senate Washington, D.C. 20510 CO r I I)ENTIAL: MINNESOTA TOBACCO LITIGATION 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. TIMN 0242391

Paragraph Number U.S. Representative The Honorable (full name) U.S. House of Rey>resentatives (Dear Mr. or Congressman Washington, D.C. 20515 (surname):) Governor The Honorable (full name) (Dear Governor (surname):) Governor of (stal:e) (City, State) (%:ip Code) WHOM TO WRITE Following is a state-by-state list which gives the names, addresses, party afi'iliations and telephone numbers of governors, U.S. Sen--Ltors and U.S. Representatives of the tobacco states; inf~_ormation about the election dates of 19. national, state and municipal officials; and, in the case of U.S. Congressmen, their committee assignments and the names of their ad.mihistrative assistants. Maps of tobacco state congressional districts appear at the end of this sec._.ion. 20. GEORGIA 21. Primary - August 8, 1978. Second Tuesday in August in even numbered years= General Election - November 7, 1978. First Tuesday after first Monday i1L November in even numbered years. Governor - Runs in vrimary and General Election in 1978. Independent candidate runs in General Election only. George Busbee (D) Of fice of the cbvernor State Capitol Atlanta, Georgi,a 30334 (404) 656-1776 State Representativ=-a - Run in Primary and General Election in 1978. Two year term. State Senators - Sawe as State Representatives. Two year term. U.S. Representative=, - All run in 1978. Bo Ginn (D-lst) 317 Cannon Buil.ding (202) 225-5831 Committees: Merchant Marine & Fisheries; Public Works & Transport~.tion; Ad Hoc Committee on Outer Continen- tal Shelf Administrative Assistant: Robert Hurt CONFID::NTIAL: MINNESOTA TOBACCO LITIGATION TIMN 0242392

Paragraph Number Dawson Mathis (D-2nd) 2331 Rayburn Building (202) 225-3631 Committees: Agriculture; Interior & Insular Affairs Office Manager: Lexine Rollins Jack Brinkley (D-3rd) 2412 Rayburn Building (202) 225-5901 Committees: Armed Services; Veterans' Affairs Administrative Assistant: Larry Wheeler Elliott H. Levitas (D-4th) 329 Cannon Building (202) 225-4272 Committees: Government Operations; Public Works & Transportation Senior Staff Assistant: Fred York Wyche Fowler, jr. (D-5th) 1317 Longworth Building (202) 225-3801 Committees: International Relations; Small Business Administrative Assistant: English Bradshaw John J. Flynt, Jr. (D-6th) 2110 Rayburn Bi.ilding (202) 225-4501 Committees: Appropriations; Standards of Official Conduct (Ch.irman) Administrative Assistant: Clarence Leathers Larry P. McDon-ild (D-7th) 504 Cannon Buil.ding (202) 225-2931 Committee: :rrmed Services Administrative Assistant: Dr. Fred Smith Billy Lee Evan:o (D-8th) 506 Cannon Bui.ding (202) 225-6531 Committees: Judiciary; Public Works & Transportation; Select Narcotics Abuse & Control Administrative Assistant: Wallace Wright Ed Jenkins (D-9th) 501 Cannon BuiLding (202) 225-5211 Committee: I4ays & Means Administrati-7e Assistant: Terry Miller CONFIDN NTIAL: MINNESOTA TOBA CCO LITIGATION TIMN 0242393

Paragraph Number Doug Barnard, Jr. (D-10th) 418 Cannon BuiLding (202) 225-4101 Committees: Banking, Finance & Urban Affairs; Veterans' Affairs Administrative Assistant: David Mayne Elder U.S. Senators - Only one seat runs in 1978. Herman E. Talmadge (D) (1980) 109 Russell Building (202) 224-3643 Committees: Agriculture, Nutrition & Forestry (Chairman); Finance; Veterans' Affairs; Joint Taxation Administrative Assistant: Rogers Wade Sam Nunn (D) (1978) 110 Russell B>>ilding (202) 224-3521. Committees: Armed Services; Governmental Affairs; Select Smal.1 Business Administrat;.ve Assistant: Richard Ray Municipal primarie:; and elections are held in conjunction with General ='rimaries and Elections. INDIANA Primary - May 2, 1978. First Tuesday after first Monday in May. General Election - November 7, 1978. First Tuesday after first Monday n November. Governor - Runs in Primary and General Election in 1980. Otis R. Bowen (R) Office of the Governor Room 206 Stat:a House Indianapolis, Indiana 46204 (317) 633-4567 State Representati;res - Run in General Election on November 7, 1978. First Tuesday after first Monday in November. Tw:) year term. State Senators - Gae half runs in 1980 in Primary and General Election. Four year term. U.S. Representatives - All run in 1978. Primary and General Elections. Adam Benjamin, Jr. (D-lst) 1608 Longworth Building (202) 225-2461 Committee: Appropriations Administrative Assistant: Earl S. Thompson CONFIDErTTIAL: MINNESOTA TOBACCO LITIGATION 22. TIMN 0242394

Paragraph Number Floyd J. Fithian (D-2nd) 1205 Longworti. Building (202) 225-5777 Committees: Agriculture; Government Operations; Select Assassinations Administrative Assistant: Keith Abbott John Brademas (D-3rd) 1236 Longworti. Building (202) 225-391` Committees: Education & Labor; House Administration Administrative Assistant: Frank Sullivan, Jr. Dan Quayle 1407 Longworti. Building (202) 225-443c, Committees: Government Operations; Small Business Administrative Assistant: Lester Rosen Elwood Hillis (R-5th) 2429 Rayburn :uilding (202) 225-503,' Committees: Armed Services; Veterans' Affairs Administrative Assistant: Robert Junt David W. Evan:_ (D-6th) 432 Cannon Building (202) 225-227~-, Committees: Banking, Finance & Urban Affairs; Government Operations; Joint Defense Production; Select Agii.g Administrative Assistant: Tim Miller John T. Meyer= (R-7th) 2448 Rayburn ~ ,uilding (202) 225-580'-~ Committee: Appropriations Administrative Assistant: Ronald Hardman David L. Corn:-ell (D-8th) 1609 LongwortL Building (202) 225-4636 Committee: Public Works & Transportation Administrati.ve Assistant: Walter Stasey Lee H. Hamiltcin (D-9th) 2202 Rayburn -,uilding (202) 225-531`, Committees: International Relations; Standards of Official, Conduct; Joint Economic; Select Ethics Administrative Assistant: Rick Stoner CONFi UENTIAL: MINNESOTA TOEACCO LITIGATION TIMN 0242395

Paragraph Number Philip R. Sha :p (D-10th) 1234 Longworth Building (202) 225-302L Committees: Interior & Insular Affairs; Interstate & Foreign Commerce; Ad Hoc Energy AdministratLve Assistant: Jack Riggs Andrew Jacobs, Jr. (D-llth) 1501 Longworth Building (202) 225-401'. Committee: Ways & Means AdministratLve Assistant: Winnie Burrell U.S. Senators - On=: runs in 1980. Birch Bayh (D) (1980) 363 Russell Btiilding (202) 224-562-3 Committees: Appropriations; Judiciary; Select Intel ligenoe Administrat-_ve Assistant: P. A. Mack Richard G. Lu,3ar (R) (1982) 5107 Dirksen 13uilding (202) 224-481•E Committees: Agriculture, Nutrition & Forestry; Banking, Housing & 1rrban Affairs; Select Intelligence Administrat.ve Assistant: Mitch Daniels KENTUCKY Primary - May 23, 1.978. First Tuesday after fourth Monday in May. General Election - November 7, 1978. First Tuesday after first Monday i.n November. Governor - Runs in Primary and General Election in 1979. Julian M. Carroll (D) Office of the Governor Frankfort, Keittucky 40601 (502) 564-34511 State Representatives - Run in 1979. Entire House. Two year term- - State Senators - Ozte half runs in 1979. Four year term. U. S. Representatives - All run in 1978. Same as General Election. Carroll Hubbard, Jr. (D-lst) 204 Cannon Bui.lding (202) 225-311`, Committees: Banking, Finance Marine & Fi.sheries Executive A=-,sistant: Clayton MINnr~SO ~TOBAECCTI~~I,: O LITIGATION & Urban Affairs; Merchant C. Taylor 23. TIMN 0242396

Paragraph Number William H. Na;:cher (D-2nd) 2333 Rayburn :3uilding (202) 225-350- Committee: Appropriations Executive Sz:cretary: Karey Gray Romano L. Maz=:oli (D-3rd) 1212 Longworth Building (202) 225-540. Committees: District of Columbia; Judiciary; Select Ethics Administrat.ve Assistant: T. Michael Nevens M. G. (Gene) __;nyder (R-4th) 2330 Rayburn :3uilding (202) 225-3461 Committees: Merchant Marine & Fisheries; Public Works & Transporta ;:ion Administrat'we Assistant: William E. Tanner Tim Lee Carte: (R-5th) 2161 Rayburn 3uilding (202) 225-460'. Committees: Interstate & Foreign Commerce; Small Business AdministratLve Assistant: Douglas Francisco John B. Breck.nridge (D-6th) 125 Cannon Bu.lding (202) 225-470.5 Committees: Agriculture; Small Business AdministratLve Assistant: Carolyn Giolito Carl D. Perkins (D-7th) 2365 Rayburn :3uilding (202) 225-493'i Committee: Education & Labor (Chairman) AdministratLve Assistant: Ivan Swift U.S. Senators - 19?8, Huddleston seat only. (Same as General Election.) Walter Huddle:;ton (D) (1978) 3327 Dirksen :3uilding (202) 224-254t Committee: Agriculture, Nutrition & Forestry AdministratLve Assistant: Phil Swift Wendell H. Fo:d (D) (1980) 4107 Dirksen :3uilding (202) 224-4343 Committees: Commerce, Science & Technology; Energy & Natural Resoures AdministratLve Assistant: William S. Wester CONFIDEN'IIAL: ~ TIMN 0242397 MINNESOTA TOBACC D LITIGATION

Paragraph Number Local Officials - All government units same as General Election. NORTH CAROLINA Primary - May 2, 1978. Run-off Primary May 30, 1978. General Election -November 7, 1978. First Tuesday after first Monday in November. Governor - Runs in 1980. First Tuesday after first Monday in November. Four year term. James B. Hunt, Jr. (D) Office of the 3overnor Administrative Building 116 West Jones Street Raleigh, North Carolina 27611 (919) 829-5811 State Representatives - All run in 1978. First Tuesday after first Monday in November. Two year term. State Senators - All run in 1978. First Tuesday after first Monday in November. Two year term. U.S. Representatives - All run in 1978. Walter B. Jones (D-lst) 201 Cannon Building (202) 225-3101 Committees: Agriculture; Merchant Marine & Fisheries Administrative Assistant: Floyd Lupton L. H. Fountain (D-2nd) 2188 Rayburn Building (202) 225-4531 Committees: Government Operations; International Relations Charles O. Whitley (D-3rd) 502 Cannon Building (202) 225-3415 Committees: Agriculture; Armed Services Administrative Assistant: Lewis Renn Ike Andrews (D-4th) 228 Cannon Building (202) 225-1784 Committees: Education and Labor; Select Aging Administrative Assistant: Margaret Sugg Stephen L. Neal (D-5th) 331 Cannon Building (202) 225-2071 Committees: Banking, Finance & Urban Affairs; Science & Technology Administrative Assistant: Donald B. Abernethy CONFIDEMAL: MINNESOTA TOBACCO LITIGATION 24. TIMN 0242398

Paragraph Number Richardson PreYer (D-6th) 2344 Rayburn Building (202) 225-3065 Committees: Government Operations; Interstate & Foreign Com nerce; Standards of Official Conduct; Select Assassinations (Chairman); Select Ethics Administrative Assistant: Tom Lambeth Charles Rose (3-7th) 218 Cannon BuiLding (202) 225-2731 Committees: Agriculture; District of Columbia; House Administration Administrative Assistant: John Merritt W. G. (Bill) HBfner (D-8th) 328 Cannon BuiLding (202) 225-3715 Committees: Public Works & Transportation; Veterans' Affairs Administrati7e Assistant: Bill McEwen James G. Martin (R-9th) 115 Cannon BuiLding (202) 225-1976 Committees: Ways & Means; Ad Hoc Energy Administrative Assistant: James S. Lofton James T. Broyhill (R-10th) 2227 Rayburn Eiilding (202) 225-2576 Committees: Budget; Interstate & Foreign Commerce Administrati7e Assistant: Don T. Wilson Lamar Gudger ()-llth) 428 Cannon BuiLding (202) 225-6401 Committees: Interior & Insular Affairs; Judiciary Administrati7e Assistant: Tempie Bobrowski U.S. Senators - One runs in 1978. Election held on regular election immedLately preceding the termination of regular term. Jesse A. Helms (R) (1978) 411 Russell B"ilding (202) 224-6342 Committees: Agriculture, Nutrition & Forestry; Armed Services Administrative Assistant: Hamilton C. Horton, Jr. Robert Morgan (D) (1980) 2107 Dirksen Biilding (202) 224-3154 CONFIDENTIAL: ' MINNESOTA TOBACCO LITIGATION TIMN 0242399

Paragraph Number Committees: Armed Services; Banking, Housing & Urban Affairs Administrative Assistant: Carroll Legett Local Officials County - First Tue=day after first Monday in November. Every two years. Municipal - Primaries and elections for offices in municipali- ties began in 1973, to be held every two or four years thereafter on the following days: 1. If the e1=:ctions are non-partisan and decided by simple plurality, the election shall be held on Tuesday after the first Monday in November. 2. If the e1==:ction is partisan, the election shall be held on Ti.esday after the first Monday in November; the first primary shall be held on the sixth Tuesday before th==: election; and the second primary, if required, shall be held on the third Tuesday before the election. 3. If the e1==:ction is non-partisan and the non-partisan method of election is used, the election shall be 4. held on Ti_.esday after the first Monday in November and the ncon-partisan primary shall be held on the fourth Tu:_:sday before the election. If the el=-:ction is non-partisan and the election and run-off el.ection method is used, the election shall be held oIL the fourth Tuesday before the Tuesday after the first Monday in November, and the run-off elec- tion, if -~•equired, shall be held on the Tuesday after the first Monday in November. VIRGINIA Primary - June 13, 1978. Second Tuesday in June preceding the November General Election. General Election - November 7, 1978. First Tuesday after first Monday i.n November. Governor (Lt. Goveenor, etc.) - 1981. First Tuesday after the first Mon,_Lay in November and every four years. John N. DaltotL (R) Office of the Governor State Capitol Richmond, Virc[inia 23219 (804) 770-2211. State House of Delz:gates - 1979. Same as Governor and for two year term=,. State Senators - 1`d81. Same as governor and for four year terms. U. S. Representatives - 1978. General Election and Primary Election. Paul S. Trib1=:, Jr. (R-lst) 512 Cannon Building (202) 225-4261. 25. CONI+'IDENTIAL• - • TIMN 0242400 MINNESOTA TOBACCO LITIGATION

Paragraph Number Committees: Armed Services; Merchant Marine & Fisheries • Administrative Assistant: Gus Edwards G. William Whitehurst (R-2nd) 442 Cannon Building (202) 225-4215 Committee: Armed Services Administrative Assistant: Charles H. Fitzpatrick David F. Satt=_xfield III (D-3rd) 2348 Rayburn -uilding (202) 225-281= Committees: Interstate & Foreign Commerce; Veterans' Affairs Administrative Assistant: Gray Armistead Robert W. Dani.el, Jr. (R-4th) 410 Cannon Building (202) 225-636'_; Committees: Armed Services; District of Columbia Administrati.ve Assistan:t Thad S. Murray Dan Daniel (D•5th) 1705 Longworth Building (202) 225-471. • Committees: Armed Services; District of Columbia Administrat.ve Assistant: W. Fred Fletcher M. Caldwell Bntler (R-6th) 409 Cannon Bu.lding (202) 225-543. Committees: Judiciary; Small Business AdministratLve Assistant: Donald Ruby J. Kenneth Robinson (R-7th) 2437 Rayburn :3uilding (202) 225-656L Committee: Appropriations AdministratLve Assistant: Chris Mathisen Herbert E. Harris II (D-8th) 1133 Longwortz Building (202) 225-4375 Committees: District of Columbia; Judiciary; Post Office and Civil Service Administrative Assistant: Chris Spanos William C. Wanpler (R-9th) 2422 Rayburn Building (202) 225-3861 Committee: Agriculture Administrative Assistant: Ray Dotson CONTIDF,NTIAL: ' MINNESOTA TOBACCO LITIGATION TIMN 0242401

Paragraph Number Joseph L. Fisher (D-10th) 404 Cannon Building (202) 225-5136 Committees: Budget; Ways and Means; Ad Hoc Energy Administrative Assistant: John Milliken U.S. Senators - One runs in 1978. General Election and Primary Election. Harry F. Byrd, Jr. (I) (1982) 417 Russell Building (202) 224-4024 Committees: Armed Services; Finance Administrative Assistant: J. Phillip Reberger William L. Scott (R) (1978) 2311 Dirksen Building (202) 224-2023 Committees: Armed Services; Judiciary Administrative Assistant: John White Mayor and City Council - Two and four year terms are elected on the first Tuesday in May in even years. One and three years terms are elected in May as designated by the city charter. Local Elections - Not provided for. Are held at General Election. OTHER VOLUNTARY ACTIONS Frequent letters to elected officials and heads of government agencies can be effective and are encouraged. But there are other voluntary actions you can undertake in support of your views. Visit your representative. U.S. Senators and Representatives make frequent appearances in their district to "get the mood of the people." If you see an elected official at a fish fry, church dinner, fair or other event, do not hesitate to discuss matters of impor- tance with him. When in Washington, visit your Senator or Representa- tive as a private citizen. You may call ahead for an appointment, but it is not essential. Congressional office staffs are prepared to handle unexpected visits from constituents, and if the Congressman is in, you will be shown into his office. If you know a Congressman personally, it is acceptable to discuss your views with him over the telephone. C®1\1'IDENT[L+r': 1V1Y1\NL' S®TA TOBACCO LITIGATION 26. 27. 28. 29. TIMN 0242402

Paragraph Number In personal and telephone conversations with Congressmen, 30. follow the same guidelines presented in the letter-writing section: Be concise, support your statements with facts and figures, be polite, and state specific bill numbers if possible. Voluntary election campaign work. If you agree with a 1. candidate's views and wish to support him personally, here is a list of actions you can take. To get started as a campaign helper, call the party or campaign headquarters and volunteer for one or several of the following: * Using your special talents (writing, entertaining, etc.) which can aid a candidate. * Headquarters volunteer work (telephone answering, mail handling, etc.). * Home volunteer work (making telephone calls, address- ing envelopes, etc.). * Door-to-door delivery of campaign materials. * Canvassing the precinct to register people to vote. * Neighborhood coffees so people in your precinct can meet the candidate. * Phone calls and car service on election day to get the voters. * Working the polls in your precinct. Express your views to friends and relatives. This is perhaps your best opportunity to convince people of the merit of your side of the tobacco controversy. Write letters to the editor of newspapers and magazines. ---_-- __- Maximum: Two or three paragraphs; never more than a page. The letter to the editor is always an effective medium to give your reaction to media coverage, governmental action and other readers' letters. Write letters to TV or radio editorial directors. Maximum length: One page. Most broadcasting stations express edi- torial views and give the public an opportunity to respond. Several have call-in lines. Both are opportunities for you to have your views heard by a tremendous number of people in your community. Participate in broadcast "phone-in" shows. If you hear a phone-in show dealing with an issue critical to you or the industry, take advantage of the opportunity to express your personal views. Speak clearly and with confidence and use figures and facts to back up your opinions. CONFIDENTI,jL: MINNESOTA TOBACCO LITIGATION 32. 33. 34. 35. TIMN 0242403

INDIANA (11 d5stricts) HAMMOiND ' Lwfo wwnL LAFAYETTE • xPrL<.rq[ «ontco«[.. •MICHIGAN CITY ELKHART • SOUTHI EEND• •MISHAAKA =xrE ( 5[ MiEVri I 1 cre R LOOM ING TON L us INDIANAPOLIS KOKOMO • roscrvs.o p50 ' ANDFRSON • COLUMBUS ...rxwo«cw I wx~rtE. nu«t~xsto MARION c..«t nn«.xcs uc..xcc wsx • MUNCIE u ..n[ RICHMOND oL..ro.x <wuxLn.xo GEORGIA (10 districts)

NORTH CAROLINA (11 districtA) GfEEN5R0!(1 GUILIWU 1 A NIOHNi ~ ~ ~ ~, ~O1RHi /r /wASw tcoccco.u ~>•awlEl HILI RALE7GH/l /WILSON r.a wlLSal CONFIDENTIALa MINNESOTA TOo3ACCO LITIGATION TIIVIN 0242405

CONr'IoENTIAL: MINNESOTA TOBACCO LITIGATION TIMN 0242406