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• ANNUAL STOCKHOLDERS' MEETINGS April 26, 1990 INDEX 0 • Section Pocket of Binder A through F: a) Directors' Fees b) Correspondence re: Paul Douglas and the United Mine Workers. A Calendar of preparation for meeting. Conboy information request letter. Minutes of meeting. Directors' Attendance - Number and percentage of meetings attended. (See separate book for officers and directors questionnaires with respect to Stock Ownership.) B Mailing of Annual Reports to stockholders, including duplicated set of Affidavit of mailing and cost of mailing the Annual Report and proxy statement separately and together. C R. R. Donnelly & Sons - Preparation and mailing of proxy statements and proxy cards to stockholders, including duplicate of Affidavit of mailing. (Proxy cards are retained in Richmond by C. E. "Mickey" Maxwell, Jr. - Finance Department) D Joseph F. Cullman 3rd's Annual Report mailing list. (Nick Rolli coordinates JFC 3rd's mailing list.) E Securities and Exchange Commission correspondence. F New York Stock, American Stock and foreign stock ~ exchanges correspondence. ~ ~ . 00 G First Chicago Trust Company of New York - Instruction ~ letters and copies of ballot, oath and certificate of pp inspectors of election. ~..a ~ ~ G-1 United Virginia Bank O ANNUAL-S/1

0 ANNUAL STOCKHOLDERS' MEETINGS April 26, 1990 . Section H D. F. King & Co. Inc. I Letters sent to Mutual Funds and Sicovam requesting prompt return of their proxies. Also, letters to institutional funds. J American Society of Corporate Secretaries -- mailing to members. K Stockholders' comments received with proxies. (Did not retain cards; however, a letter was sent to each person to acknowledge comment.) L Solicitation of Proxies from Brokers, Banks, and Mutual Funds by PM Financial Officers and Staff. M Employee Benefit Plans. N Omnibus Proxies -- Depository Trust Co. - NY Pacific Sec. Depository Co. Midwest Sec. Trust R Schedule of transportation & events in connection with 00 Annual Stockholders' Meeting ~ . ~ 0 P Q Proxy Tally analysis -- including copy of Inspectors' Report and Management Ballot. Listing of material brought to Richmond for Annual Meeting. Stockholder reception team briefing. Arrangements and guidelines for stockholder registration and admission to 2~ auditorium. (In 1985, we discontinued the team briefing © meeting. Richmond personnel are aware of all procedures.) ~ CiJ F-~ ZN: ANNUAL-S/2

• ANNUAL STOCKHOLDERS' MEETINGS April 26, 1990 Section S Dais, auditorium and meeting room arrangements (memos to Jeanne Gilliam). T Phone and Telex procedures re proxies to be followed in New York, relayed to Richmond. U Script and Court Stenographer Transcript. - Chairman's Report after Annual Stockholders' Meeting (Interim Report - First Quarter). • V Listing of Directors, Stockholders, Employees and Guests present at meeting. W Competitive companies annual report requests. X Shareholder proposals, correspondence and miscellaneous correspondence. Y-Z Forms for Annual Meeting, including management ballot and certificate of Inspectors of Election. ~ © ~ 00 I-~ Fa ~ ANNUAL-S/3