Tobacco Documents Online

INF M INTERNATIONAL TOBACCO INFORMATION CENTER CENTRE INTERNATIONAL D'INFORMATION DU TABAC RUE MONTOYER 10 - b. 2 1040 BRUSSELS BELGIUM TEL. : 02/511.91.10 TELEX : 24218 1Uth J u1y 1`Jtl _ '1'() : 13ou-~c: u.C L i rectors of IN1•'0'!'tit3 From: Cha ir i ng Company, Commii tcc ('l;a i r:nie n, Sccrcl.~~rv (~ctIeral SuI)j C'ct: ??.^•pC)rt Li(1C7. RecoI?i?ileIldut.l.C-Ps on: 1. ) Com:ni t ~c~~ l°~or. k Prog ,,:~m~ 2) ilole of Secr.etari.-~it anci lonq telm. I'.1TP.ODT?CT ~7Oiv 1Ie following is a consensus report and recommendations fror;; those attending a meetinq on May 26, 19,1;7 ni: f:},c~ 7PdP'~)f'~~C3 Secretariat. Present at the meetinca were: TAB Dr. H. WiethuchtEr, Dhairm,ar2 of T~1FG'I`h.I3 Bu~.r,c' I-?s. 1M. Covington, Secretary Ger:eral Mcssrs. R.L.O. Ely, Chairman, G. C. Itargrove, Chairr:;ai., t:CG C. Schlunk, representin'-j the Cnairrna:, of the EC '1'ask Forcc> P.M. Schuler, ChaS.rman, DAC C.C. Vogel, Deputy to Dr. t%liethiictlt~-°r r1 Dlail to i1o1.Ci this I',1CE't.iIl,,, origi;^iati_'G frolTi aprOposdl by the Secretary General at the Board ;.ncT of f'arcil 30, 1981, and was strongly supported by thr Cf~~i.? incJ (2ompany. `C}Ic meeting and its date were then coniirlnecl to the i3c,:rd ~y the SeCrcDtarl General in a P.lelTto dat~~(.l iV;a'y' 20, l. CCi:i'%1I`I"1'L;L; ~'rU1tk~ 6'hUGRAi"S 1.1. l,is. Covington opened tht ':^1iet.hucizter c:.nd r . U,DgC)= anG s ti1 t:.'d =ti~: t;> 1 1. -r., ..'i2? C. I !ct(~ ~ C: ~ v the meeting. 1.2. _°1s. CUv1YIC7tC:; reviLWl^Q the L"'urp"':,l- .,!iE:: _'t:LIiC~ -.,.z she i"IdC1 proposed it to the Boi-ir(-, of Directors - that committee chairmen hcavC-' the prlorlt.ii_s in relation tU t,'1e U?:o(~fi" al;is unG -'~1aI"is of the.'_.r j .

r.espective comlaittees and t(-) e~-3tablish priorities and timetables for specific projects. She proposed t1flat, if time allo,,red, there be a ai~-,cussion on 1low work in commit tE~es anci the Sc-, c r e t a r i r.l 'u ulu be s f.r: uc ture~l over the lor1clor t:et-nl t-(.) I ilc, w~~,r.}:load (-)L c:olilhany representatives and fUr grOaL(_r ~2fficiencY. She not.e(ft ttI at: sevc r. :.1 corap'-ir:y 1:.hr_ ., .. •. vc i-0 c~lprosacd int~2ruylL in ~lnd t}i<It i.~_ h-.ICi cilrE,adj d)._sCusSCL irl '.>It,,i f.i?E GO?'.IT(l1.tC'~~_i1 IJr. i'VlethucllLUl- l:i1Cr1 ~;2.lVt' l,inyj thC ri7lcj ~~J Cornl,~u;~; . Co:nmany's v.i~IS to t.lle ,: -i~, : Lfic Ch~% ' i..ri.., l1lu SecreL~trv C~~,II~iI.L an C',.~:iuuitLccL;. 'L'Ilc Clla_irill;~ Companv should give sup}>or:: to the Cornmitte-e Chairmen and the Secretary GenerU l. I, 1~/ICOSI has been through difficult Limes, but i.L- is ncr~ pos:~,ihle L(-, cletermine the riaht priorities. `1'llIC or.g,_inization no:r also has a chanco to work tllr:?~l<,h the Secretary Gcner,~1 ~lnd usu LI1, l servicus of the tj', ,c:J'etarl ~ cnc~.ral. 1.4. Dr. 1Viethtichter noted that was a danger of spreadinc; activities too wiCluly and that tllere was a need to produce important materials and strategies for NMAs. He added that priorities must be those matters that can be dealt with effectivcly. 1.5. Followinu, Dr. Wiethiichter's cc;;i:;.erlts, there was a review and discussion of eaCil OR i1LttGe': worf proC(ram. during the next 10-12 months, ;;;ith aqree<1 reconu:~enc?atiolls on priori ty proj ec ts and to be conveyec? t:o the Boar.d of Directors. All e~i tt1e. L>rojecLs listccl below have approved budgets, ~y>.;;ept for 2.3.1. anc'. 2.3.4. 2. SOCIAL, ACCEPTAIIZLITY ;,or.I'TNC A 2. 1. Mr. Ely reported that f 11u;: i r: _ the Bozrd r,iee-tin,:7 ..nd rovicr. i.. J,'or}- r>ro ,rar. IIC', notCii (~(.;:~;!_:}/~;UCL~]_ p.rojectS -vTr_?r c::c":iL;') Jc;rC:Cl, had been (1r, [c,-roc1 in nUarin<J CC)Il1 IC t10i: 2 .2. '~1_'. Ely also reV1t-w'c'CI apap;-%Z 11_ ''icld se?":~-- to mem','::c)'. SAi P following t.hC,.ir ih.q :.. 6 ar,d 7. Ti~lr2c_ ~~in 1SSUeS Gr1orC` 1Q I e r?t1J.lt` l~1c; LoL' Sh~':'L~ 2.2.1. - inc'ustrv 2.2 . 2. -"pd: siv~." SiTo'f. i 1"1rJ 2.2.3. - economic issues 2.2.4. - freedom of personal. /

2.3. 1.'ollowincJ a CE V1E';; U'-41oY'1C in anU C 1:~C~ L;S1i:I~? about 'Ci;'1171C~: --=---- . of each: 2.3.1. -_~1`olliUl= li'!~~USLL'y EcU!I.ILil1L llllp ( L St~lG1E~S in i_,n,6tlst.ri•=1i i7.E°d colint-r2.E?t; for use priIilar i.n .l ob?;y.i ng . Complct;.(.;n date : to I.)c dct~rrni ;~E ~:l . 2.3.2. - Dcsicgre publ.ic relatstratEgiC s comrlunic~Iti.nc the nosi ti.ve social role of smoking, baseci on ?in~lin<J:, of ml) le ~ ed. CcDmplG" ti.on (l~,tc' : to t-) e c.l"L~ t!ti i 2. 3.3. - itevien•i papers f ror:: .dllartoli Co-nferenc<e on cOnsun:cr policy for publication and arrange d.isserIi.n~ltion. Coml:>lcti.on by October. 2.3.4. - Desi.gn program for inturnational coordination of industry strategies on "passivc" smol:.ing issuc. Completion date: to be cleternlinec.. 2.4. In ac1<.IiLi.ol: Lu tlie above projc'cLs, C:r. Ely rloLccl Llial. SAWP would consider, at a later date, if it could develop a strategy for an industry approach to loac.crs of tllougllt Lo -3e:•velop a dialo(jut:~ that would improvc, the industry's credibility. Thc Secretary General not.c:(: this project could draw on her recomL,'~Iendations 1~?r mP_E' CiS Wi tl'1 1ClI~~=r i a,l on t:i~i?ir IdrC in tl:1s area. 3.1. tilr. Hargr.ov'a cistriiDut-ed a projoct p;~an covering i.,;sucr; ranked by priority, pro]eC;ts t_(D a~:C:rCrss c'ac1", lssuce and time sc~hc;clul.c for ~>ach ~ic~ Iiu o}>s_:rvc lLl~ai t.he first pr.i.orit.ies to be ac:cir,~sscc? iDy I?irC)`I'h,I3 i.rl relation tCi f:hC1 D(-'(~' S::rogra[ll _2 C I?C ap1? l[1t11i~,1~. UI: ; r.egi.on,-l l (oor<:1it-t~l t(-) r~s, re rli: 'nincj t i_irjcJ r;r,r,r,, and establishnlent of nev: oncs. 3.2. t'lith ror,arci to tf,e last two hrioritir~>, tllo Ch,.irmi-;1 of the Boaru agrc:uc? to sena a i(?t.te'r. ..11 of the Board, recsuestincJ their offo.rt:s to ~ncoul:aqc affiliates in Sl-:eciEic key to strengthen anci e:stah)li5h NDL~s . '1'i:e leaci co!l! pany willl be used to assign responsibiliLy in c-,act, c,:>unt.ry. 3.3 Mr. Iiargrovc pointed out tilat tnu DCCG hau icacr.tifirc: the need to take action to counter the allegation that companies have double standarc}s forr constituent cic,livE- ri c: marketing practices and consumer information (warning labels) in developincr countrios as compared with industrialized nations. I?e «dde:i, ho:•ievcr, that tiiU INFOTAB Charter apI?(-~ared to hr<.c:l.ucio .joint actiun in this area.

- 4 - 3.4. pollowing a complete review of Mr. Hazarove's paper, the highest priority projects of the DCG were identifiecl as the following actions des:itJnud to counter the 6?II~~' ~> recommendati.ons on running do,frn the tobacco growing, manufacturing and export industries in the developing countries: 3.4.1. - Stimulate use of th~~ DCG paper on the threaL to the future of the t_obacco industry in contac~5 1 '.h ~jov~?rllllll'n'f_ anCi t'.ilrUucj)'1 publication c)f _ln f)f' cl~ Vr'r`; I, >n ~ U }t~ ~1l! I~ll I'(A f'1`f <t ~-il`rilil I r n;"' ( 1n =ItC 1ndLIst1_'y'. '1'iirit'C.lhlC,: C<intaC,'t:; ()r1r/(1i-Ilkl , F>lli) 1 1 C.'?1 I 1 Ufl i)y C)C l i)~'~C?T. ' 3.4.2. - Con°,p L c te L_~.rst ph~~~~.,_ <~ r: t:arc~otec lotecl dist.ri;I .~.t~< _ of :::ondc:nsed version of L;lU study b,~ 1 7 NMAs ana ~Ii'Li.tiaLc5 in ~f<~,t~lopinti countricS anU ofticials in intern<.lt-.iona1 organizai.ions. ConTp.leti on of llCG acti.on : Au<ust. 3.4.3. -Advise NM11s and affili:_ttes on st.rategi es tor broader distribution of LIU condensed version in their countries. Completion: September. 3.4.4. -?~'ollow up contacts with FAO officials and offices in preparation for FAO meeting in November 1981; persuade N~lAs and affiliates to make appropriate contacts at national level. Completion of DCG action: September. 3.4.5. - As follow-up to the ~,,THO Inter-agency meeting in February 1981, contact selected UN agencies and give them information to support views helil in common with the tobacco industry. Completion: end of 1.981. 3.4.5. - Develop and test in one country a basic economic impact model to be offered to NMAs and affiliates. Completion off testing: Octoher. 3.~l . 7. ~ -`I'<: ;c~ appropi-ia ~,o ~zr_ La c)=, on UNC'TC :, f:I_Idy on role of international coInpanies in tobacco gro;:`inc3 ancl marketint_;. 1'itnctr.Ik~l~~: to l)e 4. DEFENCE OF in Septcm.,er when countri es for tiTF:, studv~'`1~ selecLc ci. I1DVE P~^?SINC CoLII,1i::' P 4.1. Mr. .S'cilulGr 1";?V.1C[H (I ])t~C prC` )c."'1.:; SZ. C(~Itli).~("'te!: c?Ilr! in process at A' 4.2. DAC plans tc concentrate on til:rce priority nrojf>_ct<_ during thu nc:,:t several. :nontil~, as follows:

I. 2. 1.. - SC.:t'i ii ;:< \ji lu stuCl1 ot? ~tS Uf: ..,1'•Jr.? t 1., _. rE St?"1Cti ls , Coi;'I), . _'tiG'.1. .7 O`. t'!E?Y: 4 .2.?. - IOUi~illl<lf_..LUl1 VJ.Ltil t~:VCit LLSJ.ncf J.2::.i'.,1'~t~Y" ~I thE: i.ntr rI!.'I; 1C)11~11 lrVC71 thr0ucirl V;ii'i s i=uropean ;t +.v~rtisincr ts ociation: 1r.u t'r:c. International 1ldverti s.ing Associj. •r_ic;n . 't'.imetahle: on--going. 4.2 . 3. - C:,m:~unications maters ials to defond adve..r. iinci in "s tar i:E_'r itit" forfil for NMAs ar1C1 ~1C~VC rt L iI?~ associations an(I strategies for use of ttius~. nlaterials . TilnetaLlt: cotupletion of "st~l.?.ter ki L" and hrohosals for s tra tecjies: Uc Luf_)(_r . 5. EC TASK FORCE 5.1. Mr. Schlunk, representing the Chairman of the, Ta sk Porce, P1rM von Specht, described the issues Lhat the tasl f~~re s was addressing and the projects under,,7ay to r:.cicre ,:, t!tct;n. 5.2. The task i_orcc's projects of 1-iiqPtcst pric>r'~ t~ are th~~ follo-: incl: ~ 7.2.1. - Syi J`osl.utT of legal ('f.I)u'1.'i.s, w hiCll i1.1i1. ~rCVl(:i re SI,eCt.op:_?11ons (::h,:11 3.C3nc1] fi'r) c't.C:nCC C~1 ;'.ie Comnii,s i~~n ir, lt.._._ :.i-i m at t-::r~t.. I!i cle velop co „r,c,. ~.2..... - Protnotu accc~:t,_tnco ~a 'i %IliCotlYlE.' ;IleaSii tD y ln tC'1"?i 1 CIUi' ci 1 Standards Orr,anizatlon through participation or colttacts in 'I'C12F. '.I'i;nf:~ i:ablc.:: on-going. 5.2.3. - Commission pilot study in one EC country on tho lack of scientific justification to c;.assifV tobacco products as drugs. If rror.th~hil,:, extend study to two other countries. Com_paetion of pilot study: end of 1981. 5.3. A project concerning anti-smoking organizations is presently still being discussed. 6. ROLE OF SECRETARIAT AND COMMITTEES - SHORT TiNli LONG `1'TRI,1 6.1. ti?any views were exchanged about this subject and i t was agreed it was important now to agree upun a structure to be achieved in approximately 1.0-12 months, because 6.1.1. - a clear role of each c:omhonent of INP0'1'AE, including that of the .,~~cretar,~ G:~neral, mu ~f_. ::le presentcd to <;artdic<..t s;:or tite I):,hut1, Secretar jr Generai ' s i;o.,.i tion. .

6 6..1.2. - the comnlittees and t}lu Secretariat woulu neec: to adjust their work.ir:cr patterns and pro, ;rams Uv''ILhl.' tcJ ill agreed structure. 6.2. The organization structure presentc:d in Annex Iwus agreed by all present for recommendation to the Bcard. It would operate in the fol.los~.,ing manner: 6.2.1. - 7:n Advisory Group (final name to bFy ciecideci) wou ld })e formed of company rej-)resen ta Livc.:- ~,-.,:.o could be principall public affairs or other officers, as dete,r.mined by each mer:a:C-, r . company. 6.2.2. - The Advisory Group, in consultation with t!:e Secretary General, would identify issues :o be addressed, design projects in broad terms, set timetables and select staff to serve oi. project groups. (In event of disacJr.eeme: t on major points between the Advisory Group and the Secretary Gencral., the Secretary Generall would refer to the Board for an opinion.) 6.2.3. - Specific projects would be led by members of the Advisory Group or the Secretary General (or her/his delegate) or other agreed parties. 6.2.~. - Each project group would design details of projects and carry out the work. 6.2.5. - The Secretary General would qversee p4oject groups with regard to timetables, budc,rets and matters of coordination, and wou.l.d report to the Board on projcct rec:ommendations and results. 6.2.6. - The Secretary General would keep the Advisory Group informed of progress and results and could do so jointly yithh the project leader 6.2.7. if called for. - 'N7hen a project was coitit>!.eLed, the project group would disband. 6 . 2. b. - Members of pro;1 cct cjio;.ipS and proj ect 1e4 ders would not necessarily be public affairs penple, but would renres-;ent othc:c fields as ncedcc!. 6.2.9. -'1'!~e above structurc w,_>u1d not hc ~sLablislzuci _ until and un1E'ss St'CretarL"clt `rJi:re sti.lffc(: to handle follow-ut) c2nc1 coor.di.na Lion. 6.2.10.- Lntil such time, the existing committees would continue to operate. 6.2.11.- If the number of projects continzzed at the level_ now reacheci by comlnittees, it would probably be necessary to have a permanent Deputy Secretary General to help follow-up and coordination. /.

7 6.3. The advanta~--~es to tI-ie fo l 1. 0, 6 ..3.1. -„r:<.1b.1.(_':3 TiVPJT!°iT~' a s a e "-o Up(I:ii~.:e e4~ f _i_cie ntly anu -,i:fecL:ivcl1, :.~inc,2 it 4;;:) u hr, or icnt(-~ci io j)rc,j(::~ct:s ~ in<.l u7.L~:; E. 3. 2_ - C'n~t1:1C:5 one s tLli"ldl.n(J (3t'uup, Lo take a hroi.id view, tu fr>c~is un prioriti es off the whole organization, de:.:l with moro. importantL c;uostions of hroad and to help avoid duplication of c-.ffurt; 6.3.3. - provides more flexibility to deal with changing trends and new issues; 6.3.4. - provides flexibility in selecting specialists in companies, in Secretariat, and from among consultants to work on projects; 6.3.5. - provides workable degree of centralization, thereby enabling closer coordination and more direct reporting on work. 7. L'ollowing a brief additional discussion on regional coordina~.ors and their sourcing, the me.etincJ adjourned.

Board of f Directors Secrotary Cic,nrnll Project J Groups Annex I 11dvisor. y Grour)