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A GENERAL BRIEFING ON INFOTAB April 15; 1985

A GENERAL BRIEFING ON INFOTAB CONTENTS Origins Charter Membership Board of Directors Secretariat Organization Information Services Consultants External Links - the Network Information Services Processing of Information and C~rcu]ation Conference Calendar & Events Monitoring Special Requests/Responses for Submissions Library Computerized Database Information Officers' Workshop Paras. 1-'2 3 4--7 8 9 I0 ii 12-13 14 15-16 17 18-19 2O 21-22 23

- 2 - Reference Material o Smoking Issues Status Book (SISB) o Issues Binder o International Tobacco Science Information Servibe o Industry Guides to Communications o Industry in Action Binder I~:~%DVISORY SERVICE AND WORKSHOPS Advisory Service to Members Annual International Workshop Annual Regional Workshops Taxation Economic Impact Marketing Freedoms Social Acceptability - Social Costs and Values Social Acceptability - "Passive" Smoking Ad Hoc Meetings on Developing Countries' Issues 24-29 30 31 32 33-36 37-40 41-44 45-46 47-52 53-58

- 3 - V MAJOR OPPONENTS APPENDICES :::::::::::::::::::::::::::: Introduction ~O UICC The International Organization of consumer unions (Iocu) World Conference on Smoking and Health Infotab Charter Annual Dues Schedule for Associate & Allied Members o Associate Members o Allied Members Board of Directors Infotab Staff Lead Companies 59-60 61-63 64-67 68 69 App. A App. B App. C App. D App. E April 15, 1985

A GENERAL BRIEFING ON INFOTAB FORMATION AND STRUCTURE Origins ICOSI. This ~ International ....... ~:!~!~i!~ n t e r n a t i o n a 1 .... ~hort. When the organization was originally formed in 1979 it was called the "International Committee on Smoking Issue~" or n~me was subsequently changed to the Tobacco Information Centre"/"Centre d'Information du Tabac" or INFOTAB for ~i~ii~!i~i~i~w i t z e r i a n d with a branch office in Brussels, Belgium, :~::~.ii~.:.:::i~his has been in the name of INFOTAB since December 1980. 3. ''""~"~NFOTAB's Charter was published, as the law requires, in ~he official Be] gian Journal. Here are a couple of extracts from the Charter which gives a clear view of what ~'".~::::~ h e organization' s founders perceived to be its broad ~.,purpose. The full Charter is included as Appendix A. ~:{::.:..........,.x~{~ ":~::~::" "...The establishment of a forum for exchange of views and information on international tobacco issues (to ~nclude tobacco and health) , by the co-ordination of data and information in economic, scientific ~nd technical areas. The general objectives are to broaden the knowledge of its meters, of consumers and of appropriate authorities. " "In large part, accomplishment of these objectives will be sought by providing information to various national and other tobacco trade associations and by serving as a source of expertise, data analysis and opinion on those subjects of interest to the industry and its public".

Men~bersh ip There are three categories of membership: Founding Members Associate MendDer s Allied Members 5. There are six Founding Members : BAT I mpe r i a 1 Philip Morris Re emt sma R.J. Reynolds Rot h m a n s :~i:.[:.::~i:.i~::!::i:.::i:.i~::~:. ~: . is the Founding_ Members who constitute the Board of ~i~::i::~i~[~i~::i::!::~$ r e c t o r s (with one representative of the Associate ........ ~mbership - see below). 6.~ There are four Associate Members : F.J. Burrus SA Lausanne, Switzerland Liggett Group Inc. Durham, North Carolina, USA I0orillard New York, N.Y., USA J.L. Tiedemanns Tobaksfabrik Oslo, Norway The Associate Members have a voice on the Board of Directors through one representative member company their category, who is elected by all Associate Menders by a secret mail ballot. Each Associate Member may send one representative to the Infotab workshops, they receive informational mail~ngs from the Secretariat and have access to documentation in the Secretariat's Information Services. The dues paid by Associa%e Members are nominal, in relation to those of Founding }~en~ers, and are based on a sliding scale formula related to annual sales turnover.

3 7. There are 40 Allied Members, made up of: National Manufacturers' Associations 29 Leaf Dealers 10 Svenska Tobaks AB, Stockholm A full list of Associate and Allied Members and their annual dues Schedule is included as Appendix B. Board of Directors 8 .... .~ii~he structure of the INFOTAB Board is that each of the ......... ~F:ounding Members provides up to two senior directors, and ~iii!!!!!!!i.lii~::ili~here is one representative of the Associate Members. The i!!!!!!!!i.i~o s i t i o n of Chairman rotates among the companies each :~-~::iii::iii:::.iMear, running from April Ist to March 31st. The Board of ~i~!~!i~!..~i r e c t o r s reviews progress and approves objectives and ~iii~ii~i:.::i!ii:.::!::~udgets. A list of the current Members of the Board is !i::iiiiii!i!iiiiiii!i~i!n c i u d e d a s App e n d i x C. ........... ~-S~cretariat ,O_[rgani zatJ on i:.: ~.~::::-::::~:,~ 9.i~:~:':':~:':':::~:':':~here are four senior staff members. The Secretary General, i!:"",.:~:i~iiii~yan Simpson, heads the organization and is responsible : : :::::::::~.:::~{ i!::':'::i:.i:.i::ii:.[:.i~:ii r e c t ] y to the Board of Directors. All these staff ..{~: ............ °~mbers.~ also carry a geographical responsibility, and the ...... ~::~i~i~:~ecretary General looks after Europe and North America. As his Deputy, Richard Corner also looks after the Middle East and Africa, while Hans Verkerk, Assistant Secretary General oversees the Asian region as well as being responsible for the Annual International Workshops and the ad hoc meetings dealing with developing countries issues. Anton~etta Corti, as well as being Director of Information Services, ~.s responsible for the Latin American region. A full list of the Infotab staff is included in Appendix D.

Information Services 10. One of the primary objectives of Infotab is to maintain and strengthen the full range of Information Services to all its members. The largest department in the organization is the Information Services Section. Working to the Director are a Documentalist in charge of the library, two Analysts, a Communications Assistant, an Information Analyst working directly with the computer, and a secretarial staff of four. The section accounts for ten people out of the total Secretariat• strength of 18. ~ ""~onsultants lllii!~!!~i[[~an addition to the permanent staff of INFOTAB, consultancy ~:~ .................. ~ervices are called upon when necessary and appropriate. ::~i~!i!ii~iiii~his, in addition to the help received from the member ii:~:~:~:~:~:~:~ompanles, ensures that INFOTAB has available to it iiiiiiiiililiiiiiiii~i~pecialist services in all fields as required. ........ ~~xternal Links - %he Network 1211. ~he total current membership of INFOTAB is 50: ...... ~. Found~ ng Members 6 ~ Associate Members 4 • ~!i~ililiiiii#/ Allied Members 40 Total 50 13. However, when looking at the countries of the world there are also what are called Lead Companies. A Lead Company is an overseas subsidiary or affiliate of one of the Founding Members, that agrees to act as INFOTAB's eyes and arm in those countries where there is no National Manufacturers' Association (NMA). There are 29 Lead Companies, who make a valuable contribution in extending the network and bring the total number of "outlets" to 79 in 57 countries. A ful~ list of Lead Companies is included as Appendix E.

I] INFO~TION SERVICES Information Services 14. The Information section PrqVides members with a variety of general and tailor-made services: the Infoseries and reference materials, assistance with analysis and argumentation, monitoring of developments and events in the legislative and anti-smoking areas, and a computerized database which can be directly accessed by members. ..~.:.i.::#::~:~::!~::~rocessing of ]nformation and Circulation l~:~:i~:!:.!:.i!:.~.:.ii~:~!:~ key function of the Information Services section is to i::::ii!!!!!{i.!!!:.:.~ii'.i.l.a, na]yse, process and circulate information on all major .~i~:#:i::i~i::i::~.~. u b i i c a t i o n s, events and activities related to tobacco. ::~!i!.::.:~.~i<~his entails considerable editing and translating skills. ::i~i~::i::i!ii~!ii~!~!i l~::i~ii~::iii~i~i!::i~n important vehicle for the distribution of information is :~!~ i::i~i~::~i~::~i~i~:~i : :~:~i::::::~ h e group of publications called the INFOSERIES This • "~:i!~:.::.': " " : which provides sug~aries of press coverage of issues worldwide on a monthly basis. : which reports on action by NM~s and Lead Companies furthering the industry's objectives or forestalling anti-smoking actions. INFODATE : which reports on conferences and other events affecting the industry. INFOBRIEF : which provides an analysis of individual issues and trends. q~ice a year an index is provided to cover all reports issued in 1NFOTOPICS.

17. Conference Calendar & Events Monitoring Information Services also prepares and issues a calendar of conferences and meetings which have some relevance to the tobacco industry, and tries..to ensure that this listing is as comprehensive as possible. They also make the necessary arrangements t6 report on monitoring arranged. them through Infodate with Special Requests/Responses for Submissions 18.~,~ii~:{::~:~::~!~n ever increasing number of special requests (over 300 in ii984) are being received from members and require individual ...... iiiiii~.iesearch. These cover the full range of tobacco issues and ii~:<~ ............. ~:~re satisfied both from within the resources available in ::~::i{::ii::::~::i~{4 F O T A B and also by calling on information from other ~:~::~::~::~::~ 19~::~::~:~t~ten such requests are to help in the formulating by the ........ ~:~::~::~cal NS~ or Lead Company of submissions to authorities on ...... ~~:~hch issues as advertising restrictions. ::~ h~brary 20.:~::~::~.he library ~s a central element as it is the store house of .:~::.:.... ......... ~::.., i~hformation. Within the library are over 1,000 reference books on all issues related to tobacco plus the large variety of newspapers and periodicals of which we take nearly one hundred. The library contains all the au4io visual material which is available to associations and members of the industry and also keeps the original documents which are currently abstracted and put on the computer.