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Corporate Contacts Re Workplace Smoking

Date: 15 Apr 1986
Length: 51 pages
85544385-85544435
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Author
Osborne, L.
Ross, J.
Stuntz, S.
Area
PUBLIC RELATIONS FILE ROOM
Alias
85544385/85544435
Type
MEMO, MEMORANDUM
REPT, OTHER REPORT
Named Person
Zorb, W.I.
Adler, S.
Agnello, P.A.
Alter, S.
Amentt, M.
Bacon, M.R.
Barbieri, C.G.
Blades, L.S. III
Boothe, S.C.
Brady, K.
Budzinskin, H.
Burch, R.
Cannon, S.
Carruthers, S.
Carter, T.
Clemans, D.B.
Coale, J.
Conlon, C.M.
Cordella
Cosse, C.R. III
Daly, A.
Daly, S.
Desevo, M.
Dillon, M.M.
Ehwa, M.
Elias, R.
Engel, R.L.
Falk, J.
Feldman, F.G.
Fjelstad, W.A.
Flatow, B.C.
Foote, P.
Forte, P., J.R.
Fortney, L.
Foster, B.
Francis, M.
Fraser, R.
Frisco, L.
Fuller, J.
Hansen, L.
Harris, W.
Harrow, D.F.
Heckman, R.
Hoar, R.
Hooker, R.W.
Horberg, D.
Jacobson, K.
Jones, C.R.
Kildoo, D.
Kingdom, C.E.
Kluthe, R.C.
Korzeniowski, G.
Krabill, J.
Kurtz, L.
Lawrence, K.
Littleton, D.
Lowes, S.
Lubeck, P.
Lupien, R.
Manderey, M.
Maxcy, J.
Mcdonald, M.
Mcdonough, J.
Mcelfresh, C.
Mchale, J.
Mcvay, W.P.
Mendelson, J.
Mendenhall, J.
Merryman, W.
Metzler, D.
Milaway, R.
Mitchell, W.P.
Montville, P.
Moon, J.
Morris, D.W.
Morton, J.
Mulfeld, L.
Nanasi, Y.
Nelson, C.H.
Newcomb, B.
Nordberg, R.
Nuzzo, N.
Olney, B.
Olsen, C.
Olson, R.
Parkes, M.
Peterson, D.W.
Pierce, R.F.
Pinard, R.
Poundstone, J.
Psket, K.
Quay, L.
Ramer, M.
Reed, R.
Ricke, M.
Riddick, D.
Riley, T.
Ritter, E.F.
Rodriques, P.
Rosner, R.
Rosser, R.
Royden, M.
Russo, V.J.
Sanchez, F.G.
Scatamacchia, M.
Seaberg, A.W.
Shapiro, M.
Smith, K.
Spiegelberg, K.G.
Stanton, B.
Staples, S.
Studley, R.K.
Sweeney, L.
Swirsky, S.
Tedder, D.
Thomas, G.
Thomas, J.
Thomas, J.C.
Toffon, A.
Upton, M.D.
Wall, P.
Walsh, J.
Weigum, J.
Wendolowski, J.
Werling, L.R.
Wholly, J.
Widmer, R.
Wiley, B.
Williams, R.
Winkler, R.
Wolber, J.
Wroth, C.
Youngman, E.
Named Organization
Afl Cio
American Assn of Affir
American Express
American Lung Assn
American Petroleum in
American Re Insurance
Apwu Local
Archdiocese of Newark
Arens Controls
Assn of American Railr
Associated Industries
Atlanta Chamber of Com
at+T
Ball State Univ
Basicfour
Bbc Brown Boveri
Blue Cross + Blue Shie
Bowers
Bristol Press
Business + Industry As
Bw, Brown & Williamson
Carolina Telephone +
Chadbourne Parke
Chamber Executive
Champion Intl
Charlotte Chamber of
Chase Manhattan Bank
Chevy Chase Savings +
Clemans Insurance
Commission on Smoking
Communications Worker
Comsis
Consumer Reports
Control Data
Cuna Mutual Insurance
C+P Telephone
Decoto Aircraft
Denver Public Service
Dept of Commerce
Detroit Free Press
Eg+G Idaho
Emergency Services
Emil H Nelson
Epa, Environmental Protection Agency
Ets
Exxon Intl
Fallon Community Healt
Fl Chamber
Gelco
General Mills
General Motors
Gh Bass + Company
Grandmet Usa
Heath
Honewell Information S
Horizon Bank
Ia City Fire Dept
Itt Communications Ser
Jm Huber
Jones Day
Kalish Rice
Krem Tv
Lawrence Livermore Nat
La Assn of Business +
Lexington County Dept
Libbey Ownes
Lionville Mfg
Long Island Railroad
Machinists Union Local
Mcclelland Tobacco
Metroplex
Me Chamber of Commerce
Me Today
Mi State Chamber of Co
Mn Dept of Health
Mn House of Representa
Monmouth County Plann
Mountain Bell
Natl Restaurant Assn
Natl Wildlife Federat
Newmech
New England Bell
Nj Bell
Nj Business + Industry
Nj Dept of Health
Northwest Orient Airli
Noville
Ny Chamber of Commerce
Ny City Chamber of Com
Office of Campaign Fi
Office + Professional
Pacific Northwest Bell
Patuxent Publishing
Pa Dept of Labor + in
Pitney Bowes
PM, Philip Morris
Procter Gamble
Public Service Commis
RJR, R.J.Reynolds
Rko General
R+J Medical Supply
Save the Children
Sencorp
Seyfarth Shaw
Shopsmith
Soo Line Railroad
Spot Image
Stack Gallager
Stevens Inst of Techn
Stride Rite
Tan, Tobacco Action Network
Teachers Insurance + A
Timeout Family Amusem
TI, Tobacco Inst
Trion
United Airlines
Usda, U.S. Dept of Agriculture
US Chamber of Commerce
US Tobacco
Village of Woodridge
Vt State Chamber of Co
Waldman Graphics
Wa Assn of Business
Wa Board of Trade
Wender Murase
Western Southern Life
Wheler
White Case
Wilson George Meyer
Recipient
Sparber, P.
Date Loaded
05 Jun 1998
Request
R1-037
Characteristic
OVER, OVER SIZE DOCUMENT
Litigation
Stmn/Produced
Site
N24
Master ID
85544385/4435
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UCSF Legacy ID
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f M' April 15, 1986 MEMORANDUM To: Peter Sparber From: Susan Stuntz, Jeff Ross, Lisa Osborne Subject: Corporate Contacts Re Workplace Smoking Following is the public smoking issues team quarterly cumulative report on companies, unions, associations and restaurants with which we have had contact. This report details contacts made between January 8, 1986 and April 8, 1986. These contacts include more than 1,500 companies who have attended seminars at which a TI representative or consultant spoke; some 170 individual companies, several trade associations and 14'; national, state and local chambers of commerce with~whom we are working to produce guidelines and assistance for members. Th~ey also include 13 state restaurant groups as well as the National Restaurant Association!. Among the highlights of this report are : . Our contacts with the Michigan, Vermont, New Hampshire and~U.S. Chambers of Commerce. All three state chambers agreed~to work with us to produce for their members booklets counseling reasonable accommo- dation of smokers and nonsmokers in the workplace. . Continuing contact with businesses in New Jersey charged with developing a policy to conform with New Jersey law. As a result of a brochure distributed by the New Jersey Business andlIndustry Association, and referrals by NJBIA, we have worked with dozenis of employers (including Grand'Met in Montvale) to ensure reasonable accommodation. . Results of follow-uA conversations with four companies with whom we had worked in the past. In two cases -- Teachers' Insurance and Annuity Association and the Denver Public Service Commission -- our contacts told us that our materials were major factors in corporate decisions to forgo formal policies inilieu of individual cooperation and case-by-case resolution of problems. The other two companies -- Exx=and~American Express in New York -- reported that they had no smoking-related problems and~therefore no plans to adopt oolicies. page 1
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r our 1986 issues plan calls for 120 individual issuee briefings and 20 presentations to chambers of commerce and professional organizations. At the end of the first quarter, we have met 35 percent of the first goal and 55 percent of the second. In addition, we have responded to and are following up on 173 requests for assistance. We anticipate that planned mailings to Fortune 1000 companies and aggressive promoti=of our materials and arguments will lead to an increase in demand for our services in the coming months. As always, this report is divided~into~thxee sections -- the first detailing,contacts made since our January 1986 quarterly report; a second~on pending contacts; the third on completed contacts. page 2
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New Contacts Region I (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont) Mike Scatamacchia Pitney Bowes Stamford, CT Field Staff Contact: Notified of request and will assist with follow up if necessary. Pitney Bowes is considering a policy restricting smoking within all facilities. Having received the workplace kit, Scatamacchia requested additional information but declined any immediate TI assistance. We will follow up. Robert Burch~ Save The Children Westport, CT Field Staff Contact: Notified of request and will assist with follow up if necessary. Philiip Morris placed us in contact with Burch concerning Save The Children's recent smoking policy that bans' smoking in work areas. We previously provided infor- mation to the director of personnel. The organization appears to be reevaluating the necessity of a restric- tive policy and requested samples of more reasonable policies. A number of samples were provided. We will continue to follow up. Richard Lupien Honeywell Information Systems Billerica, MA Field Staff Contact: Notified of reauest and will assist with follow up if necessary. + A workplace committee at Honeywell is attempting to draft a workplace smoking policy. One option under consideration is a total ban. Having received the workplace kit, Lupien requested additional information and assistance. A:neeting wi~ll be scheduled in early spring. page 3
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Lupien noted that he had supported workplace smoking bans, but has changed'his position since reviewing our materials. William Harris G.H. Bass and Company Berlin, NH Field Staff Contact: Notified of request and will assist with follow up if necessary. The company's manufacturing branch is not con~sidering a policy but is experiencing some disputes among its 3&0 employees. Having received the workplace kit, Harris requested additional information and TI assistance. A personal meeting will be sched'uJ.ed'for early spring. Yvonnne Nanasi Business & Industry Association of New Hampshire Concord, NH Field Staff Contact: Field Staff scheduled and attended meeting and is coordinating, andassisting with follow up. We met with Nanasi to discuss preparing:a workplace smoking brochure that focuses on reasonable, voluntary solutions. Nanasi agreed to go forward with the project and we are producing a brochure. Nanasi also agreed to refer us to companies that are facing problems. The Association has been active in opposing the proposed workplace smoking leg,islation~. We are continuing to follow up. Christopher G. Barbieri Vermont State Chamber of Commerce Montpelier, VT Field Staff Contact: Scheduled and attended meeting. Coordinating and assisting with follow up. We met with Barbieri to discuss a brochure to advise employers on how to deal with smoking problems in~ the workplace. Barbieri endorsed the concept; we are producing the brochure in conjunctin with;Associated Industries of Vermont. Barbieri also agreed to refer to us companies that may be facing problems. Barbieri has been very supportive of our position in opposition to workplace smoking legislation. We are continuing to follow up and' to cultivate our relationship. page 4
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Peter Foote Associated Industries of Vermont Montpelier, VT Field Staff Contact: Scheduled and attendedmeeting. Coordinating and assisting with follow up. We met with Foote to discuss a voluntary approach to the workplace smoking issue. Foote agreed to cosponsor a brochure with the Vermont Chamber of Commerce. We are currently in the process of producing, the brochure. Foote has also been~very supportive of our position on workplace smoking legislation and agreed to refer companies to us that are experiencing problems. Region II (New Jersey, New York, Pennsylvania) John Walsh Archdiocese of Newark Newark, NJ Field Staff Contact: Notified of request and will assist with follow up if necessary. Walsh was appointed to a workplace smoking committee of' priests and nuns charged with developing a policy in response to the New Jersey law for the Archdiocese's 1500 employees. We provided ten workplace smoking kits, the NJBIA employers' guide and sample workplace smoking, policies for the committee's first meeting. We will follow up. Joe Wendolowski Metroplex Edison, NJ, Field Staff Contact: Notified of request and will assist with follow up if necessary. Wendolowski was referred to us by NJBIA. He was charged with developing a reasonable cornoirate policy in response to the New Jersey law. The company is a distributor of gourmet foods. In addition to our workplace smoking kit, we provided sample policies. We will follow up. page 5
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Ray Widmer Horizon Bank Corporation Morristown, NJ Field Staff Contact: Field staff was contacted by a Horizon employee in response to the company's restric- tive policy. Will assist with follow up if necessary. In response to the New Jersey law, Widmer bannedsmokingg in the workplace. As a result, we corresponded with Widmer and offered our assistance in developing a more reasonable policy. We will follow up if necessary. Leonard Frisco Stevens Institute of Technology Hoboken, NJ Field Staff Contact: Notified of request and will assist with follow up if necessary. Frisco was referred to us by the New Jersey Business and Industry Association. Frisco is responsible for developing a workplace smoking policy in response to the New Jersey law and requested sample policies. We provided Frisco our workplace smoking,kit andexamples of reasonable policies. We will follow up. Leslie Hansen J.M. Huber Corporation Edison, NJ Field Staff Contact: Notified of request and wi7i1 assist with follow up if necessary. Hansen is working with management in developing a workplace smoking policy in response to the New Jersey law. She specifically requested our materials on health effects of environmental tobacco smoke and samAle workplace smoking policies. In addition we provided Hansen with the NJBIA employer's guide. We willl follow up Roger W. Hooker GrandMet USA Inc. Montvale, NJ Field Staff Contact: Notified of request and will assist with follow up if necessary. Hooker requestedthat we provide samples of workplace smoking policies he could use in draft;ng a reasonable corporate policy in response to the New Jersey law. We provided riooker withithe NJ'BIA employex's guide and page 5
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sample policies. In a follow up, Hooker contacted us to review his draft policy. We will follow up if necessary. Robert C. Kluthe Exxon International Co. Florham Park, NJ Field Staff Contact: Notified of request and wil!1 assist with follow up if necessary. Kluthe was referredto us by NJBIA to provide assistance in developing a:workplace smoking policy in response to the New Jersey law. We provided Kluthe with our work- place smoking kit and samples of reasonable policies. We will follow up. Donna Metzler Waldman Graphics, Inc. Pennsauken, NJ Field Staff Contact: Notified of request and will assist with follow up if necessary. Metzler was referred to us by NJBIA for assistance in developing a policy iniresponse to the New Jersey law. We providedMetzler with our workplace smoking kit and samples of reasonable policies. We will follow up. David W. Morris Monmouth County Planning Board Freehold, NJ Fie1d Staff Contact: Notified of request and will assist with follow up if necessary. Morris has been charged with developing a policy in response to the New Jersey law. We provided Morris with the NJBIA employers' guide, our workplace smoking kit and samples of reasonable workplace smoking,policies. We will follow up. Meg Royden NOVILLE North Bergen, NJ Field Staff Contact: Notified of request and will assist with follow up if necessary. Royden was referred to us by NJBIA. NOVILLE, a manufacturer of cosmetics, is in the orocess of drafting a corporate policy in response to the New Jersey law. Royden requestedour workolace smoking kit and sampies of policies. We will follow up. page 7
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Vincent J. Russo BBC Brown Boveri Inc. North Brunswick, NJ Field~Staff Contact; Notified of request and will assist with follow up if necessary. Russo was referred to us by NJBIA. The company is in the process of developing a policy in response to the New Jersey law. We provided Russo with sample workplace smoking policies and ideas on designating smoking and nonsmoking areas. We will follow up. Steve Swirsky Wender, Murase & White New York, NY Field Staff Contact: Notified of request and will assist with follow up if necessary. Swirsky was assigned to draft workplace smoking policies for ten New Jersey clients in response to the New Jersey law. We provided Swirsky with ten workplace smoking, kits, ten NJBIA employers' guides and sample workplace smoking policies. Swirsky indicated that all of his clients wanted to establish reasonable guidelines. We will follow up. Swirsky offered to put us into contact with companies that need assistance. Lisa Sweeney Chase Manhattan Bank New York, NY Field Staff Contact: Notified of request and will assist with follow up if necessary. Sweeney reportedthat Chase is in the process of developing a corporate smoking policy. Inadd'ition to the full Response Analysis report, Sweeney requested our workplace smoking kit and samples of policies. Chase seems to be very concerned abou~t the productivity aspects of a restrictive policy. We may be asked to provide further assistance. We will follow up. Jedd Mendelson, Esquire Seyfarth, Shaw, Fairweather & GeraLdson New York, NY Field staff Contact: Notified of request and will assist with follow uo if necessary. Mendelson, a labor attorney, said some off hiis clients page 8
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requested information about workplace smoking. Having received the workplace kit, he requestedadditional informationand~mentioned the possibility of TI participating in a "smoking seminar" his firm presents on an ad hoc basis. We will follow up if necessary. Sheila Alter RKO General Inc. New York, NY Field Staff Contact: Notified of request and will assist with follow up if necessary. Although not considering anoverall company policy, RK0 must comply with various state laws. Having received the workplace kit, Alter requested additional information but declined any immediate TI assistance. We will follow up. Marilyn DeSevo New York, NY Field Staff Contact: Notified of request and will assist with follow up if necessary. DeSevo asked us to recommend air filtration devices to alleviate complaints from her nonsmoking co-workers. We provided DeSevo with a Consumer Reports article rating various air cleaners along,wi.t a workplace kit. We will follow up if necessary. Francine G. Feldman Kalish & Rice Philadelphia, PA Field Staff Contact: Notified of request and will assist with follow up~if necessary. Feldman is anaccount executive with a: public relations firm that represents a company that manufacturers air cleaning equipment. They are in the process of developing a video tape presentation encouraging companies to approachthe workplace smoking issue in a reasonable manner. Feldman requested that we review their presentation upon completion. We agreed and also provided Feldman with our materials. We will continue to follow up. Paulette Montville Dept. of Labor and Industry Commonwealth of Pennsylvania Harrisburg, PA Field Staff Contact: Orig,inally notified and forwarded page 9
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request to us. Will assist with follow up if necessary. Montville, a labor relations specialist, was asked to research the workplace smoking issue in order to eventually write a policy. The department is under a collective bargaining agreement with union. In addition to providing materials, we held a productive meeting with Montville, the department's safety manager and legal counsel. The department appears to be working towards reasonable guidelines. They noted that the policy adopted for their 17,0001employees would probably set the precedent for other Commonwealth agencies. We are continuing to follow up. Benjamin Olney Westfield, PA Field'iStaff Contact: Notified of request and will assist with follow up if necessary. Olney requested information to combat anieffort by co-workers to restrict smoking. We provided'materials and offered further assistance. We will follow up. Joseph C. Thomas Lionville Manufacturing Corporation Lionville, PA Field Staff Contact: Notified of request and will assist withifollow up if necessary. Thomas, via a business reply card, requested more information about workplace smoking. We were unable to contact him by phone but offered our toll free number via correspondence. We will follow up if necessary. Region III (Illinois, Indiana, Michigan, Ohio) Henry Bud~zinskin Chicago, IL Field Staff Contact: Notified of contact and will assist with follow up if necessary. Budzinskin called'to request advice in dealing, with a workplace smoking problem. We recommended a common sense andcouirtesy approach and provided our workplace smoking kit. ae may be asked tolfollow up. page 10
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Donna Horberg Chicag,o, IL Fieldstaff Contact: Notified of request and will assist with follow up if necessary. Horberg contacted us via the business reply card enclosed in all workplace kits. Because we do not have a business address, we wrote her to contact us for further assistance. We will follow up if possible. Camille Olsen Chicago, IL Field Staff Contact: Notified of request and will assist with follow up if necessary. Olsen contacted us via the business reply card. Because we do not have a business address, we requested via correspondence for her to contact us for further assistance. We will follow up~if possible. Scott Staples Village of Woodridge Woodridge, IL Field Staff Contact: Notified of request and assisting with follow up. A dispatcher with the Village of Woodrid'~ge contactedus concerning a restrictive policy that prohibited her from smoking in the workplace. in~ response, we corresponded with the Village administrator offering our assistance in developing a more reasonable policy. We will follow up. Betty Newcomb EEO Director Ball State University Muncie, IN Field Staff Contact: Notified of meeting and will be involved if follow up is necessary. Newcomb, a past president of the American Association of Affirmative Action, met with us during the AAAA annual meeting in Atlanta. Although~she has successfully dealt with smoking-related workplace problems, we forwarded samples of our materials to her for future reference. Richard K. Studley Michigan State Chamber of Commerce Lansing, MI page 11
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Field Staff Contact: Scheduled meeting and will assist with follow up. We met with Studley to discuss preparing a workplace smoking brochure offering guidelines on developing reasonable workplace smoking solutions for the chamber's 17,000 members. Studley enthusiastically responded and we have agreed to provide an initial draft. The Michigan Chamber has earnestly supported our efforts to oppose state and local smoking, restrictions. Studley also agreedto put us in touch~with member comoanies that need assistance. We are continuing to follow up. Barbara Stanton Detroit Free Press Detroit, MI Field Staff Contact: Notifed of request and will assist with follow up if necessary. Stanton was appointed co-chair of a workplace smoking committee charged with:developing a policy. We provided Stanton with our workplace smoking kit and samples of reasonable policies. We may be asked to make a presentation to the committee once they get underway. We will follow up. Edward Youngman Heath Company St. Joseph, MI Field Staff Contact: Notified of request and will assist with follow up if necessary. Heath Company is not considering~a policy but has experienced some complaints from nonsmokers. Having received the workplace kit, Youngman requested additional information but declined any immediate assistance. Employees are unionized. We will follow up. Bobby Fraser Battle Creek, MI FieldStaff Contact: Notified of contact and will follow up. Fraser contactedus to offer assistance in opposing state and local smoking restrictions. Field staff was notified to enroll Fraser as a; TAN activist. We also provided Fraser with our workplace smoking, kit. nage 12
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Kim Lawrence Jones Day Reavis & Pogue Cleveland~, OR Field Staff Contact: Notified of request and will assist with follow up if necessary. Lawrence requested several of our workplace smoking kits and model policies to provide clients that are faci~ng the issue. In addition, we offered further assistance in assisting their clients. We will follow up. Clifford McElfresh Columbus, OH Field Staff Contact: Notified of request. Philip Morris forwarded McElfreshl's request for materials on workplace smoking iniconjunction with a research project. We provided ouir workplace smoking, kit. Lauren R. Werling Columbus, OR Field Staff Contact: Notified of request and will assist with follow up if necessary. Brown & Williamson referredWerling's request to us. Werling expressed her concern with restrictive workplace smoking policies andreq,uested materials she couldshare with her employer. We will follow up. Beckey Wiley Shopsmith Incorporated Dayton, OH Field Staff Contact: Notified of request and will assist with follow up if necessary. Wiley contacted us to express her concern over a restrictive workplace smoking policy that Shopsmith will be phasing in over the next two years. Wiley requested our materials to share with her employer. We also offered to contact Shopsmith and offer our assistance in developing a reasonable policy. We will follow up. page 13
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Region IV (Iowa, Minnesota, Nebraska, N.Dakota, S.Dakota, Wisconsinl Richard Olson Machinists Union Local Algona, IA Field Staff Contact: Notified of request and will assist with follow up if necessary. Olson requested our assistance in preparing for an arbitration case challenging an employer's workplace smoking policy. We provided Olson with~our workplace smoking kit focusing on union a:spects. in a follow up, Olson~requested copies of several legal cases and stated that his case was scheduled for consideration in April. We have offered our assistance and will follow up. C. Robert Jones Control Data Corp. Bloomington, MN Field Staff Contact: Notified of request and will assist with~follow up if necessary. In response to several news articles concerning the implementation of Control Data's smoking policy we corresponded with Jones advocating a more reasonable approach to the workplace smoking issue. We offered our assistance in developing a reasonable policy. We will follow up if necessary. Robert Reed Northwest Orient Airlines Minneapolis, MN Field Staff Contact: Notified of request and will assist with follow up if necessary. Another Minnesota corporate contact referred Reed to us. Northwest Orient is moving to anew and~larger office facility and Reed is looking at revising the corporate smoking policy. We provided~ Reed with our workplace smoking kit and offered our assistance. We will follow up. page 14
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Minnesota Department of Health Minneapolis, MN Field Staff Contact: Notified of request and will assist with follow up~if necessary. At the Department's request, we provided our workplace smoking kit. We will follow up if necessary. Kathy Psket Milwaukee, WI Field Staff Contact: Notified of request and will assist with follow up if necessary. Lorillard forwarded Psket's request for assistance. Psket is a union representative and is challenging her employer's restrictive workplace smoking policy. We provided Psket with our workplace smoking kit focusing on union asoects and offered our assistance. We will follow up. ~ Region V (Alaska, Hawaii, Idaho, Montana, Oregon, Washington) Frank G. Sanchez EG&G Idaho Inc. Idaho Falls, ID Field~staff contact: Copied on correspond~ence. Sanchez is human resources director of this nuclear power facility. He also is a member of the board of directors of the American Association of Affirmative Action. We met with him during the AAAA annuall meeting, in Atlanta, and d'iscussed~his methods of dealing with smoking problems in the workplace. He is supportive of our position, and asked for materials that would help him~with his problems. We mailed appropriate materials an.ad will continue to stay in touch with him. Kathleen G. Spiegelberg United States Department of Agriculture Orofino, ID Field Staff Contact: Notified of Request and will assist with follow up if necessary. Spiegelberg's reauest for assistance came from U.S. Tobacco. Spiegelberg has been aopointed to aworknlace smoking committee. we provided our workplace smoking page 15
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materials and offered our assistance. We will follow if necessary. Jan Mendenhall Decoto Aircraft Inc. Yakima, WA up Field Staff Contact: Notified of request and will assist with follow uplif necessary. Mendenhall attended one of the Washington Association of Business workplace smoking seminars last fall and requested some sample workplace smoking policies. We provided Mendenhall withithese and other materi!als that have become available since the seminar. We wi~ll follow up. Region VI (Delaware, D.C., Georgia, Maryland, N. Carolina, S.Carolina, Virginia, W. Virginia) Meg Amentt Blue Cross & Blue Shield Wilmington, DE Field Staff Contact: Notified of contact and will assist with follow up if necessary. Amentt was referred to us by one of our public relations counsel. Amentt alerted them to Blue Cross & Blue Shield's proposed workplace smoking ban. We provided Amentt with our workplace smoking kit and offered to provide further assistance. We will follow up. Billy P. Mitchell Chamber of Commerce of The United States Washington, DC Field Staff Contact: Notified of contact. We met with Mitchelil in his capacity as liaison with state chamber of commerce executives. Mitchell agreed to place us in contact with specific state chamber of commerce executives. Mitchell also provided some useful insights concerning,the Chamber Executive article on smoking in the workplace and i eas for a response. We will con~tinue tolwork with Mitchell. Washington Board of Trade T Workplace Smoking Seminar -- 3/20/86 U! Washington, D.C. V1 ~ ~ ~ page 16 O O
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Field~Staff Contact: Input requested in decision to participate. Field staff and lobbyist attended~portions of the seminar. Approximately 50 personnel professionals attended this seminar to assist companies i~n developing workplace smoking policies. In addition to our presentation, the seminar provided attendees with balancedlegal information and the perspective of C & P Telephone company in developing their policy. Despite the participation of Robert Rosner of Seattle, WA, the primary theme of the program was to develop reasonable policies. The Washington Board of Trade has consistently opposed the D.C. workplace smoking legislation and this was their effort to demonstrate to the council that businesses can handle the issue on their own. Field staff is continuing to follow up with the Board and we have mailed 22 (see attached list) follow up letters to represented compani~es. We will follow up witie each. Roger Williams Office of Campaign Financing Washington, D.C. Field Staff Contact: Notified of request and will assist with follow up if necessary. Williams contacted us concerning his employer's proposal to ban smoking in his 42-employee office. The director of the agency threatened suspension if rule is violated. We provided Williams with materials but he declined all offers of assistance. We will follow up if necessary. Jean Moon Patuxent Publishing Corporation Columbia, MD Field Staff Contact: Notified of contact and will assist with follow up if necessary. An employee alerted us to Patuxent's workplace smoking ban. We correspondedwith the general manager and offered our assistance indeveloping a policy that accommodates smokers and nonsmokers. We will follow up if necessary. Robert Pinard Chevy Chase Savings & Loan Chevy Chase, MD Field Staff Contact: Notified of contact and will assist withifollow up if necessary. page 17
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Pinardalertedus to his employer's policy that prohibits smoking in some work areas. Pinard requested our materials to share with his employer. We will follow up if necessary. Ronald Rosser Bethesda, MD Field Staff Contact: Notifiedof contact andwill assist with follow up if necessary. R.J. Reynolds referred this request for assistance to us. Rosser is a firefighter with the Bethesda, MD fire department. The department has initiated a smoking policy that prohibits smoking except in the restroom. We have provided Rosser with our materials andoffered our assistance. We may be asked to follow up. Linda Fortney Gibsonville, NC FieldStaff Contact: Notified of request and will assist with follow up if necessary. Fortney, a librarian, calledfor advice concerning her employer's workplace smoking policy. We provided Fortney with our workplace smoking kit and samples of reasonable policies to share with her employer. We will follow up if necessary. Donald F. Harrow The Charlotte Chamber of Commerce Charlotte, NC Field Staff Contact: Notified of request. In response to an American Lung Association effort to encourage Charlotte area employers to develop restrictive workplace smoking policies we met with Harrow to discuss how we can assist employers in taking a more reasonable approach to the issue. Harrow concurred with our approach and agreed to refer to us companies experiencing problems. The chamber is currently considering the possibility of working with us on developing a chamber brochure advocating this approach. We are following up. Dewey Tedder Brown & Williamson Greensboro, NC Field Staff Contact: Notified of request and will page 18
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assist with follow up if necessary. Tedder alerted us to their travel agent's workplace smoking ban. Tedder requested that we draft a letter for him to send to:the company president expressing his concern with the policy. We submitted the draft letter to Tedder along with a workplace smoking kit to include. We will follow up and may be asked to provide further assistance. Trion Corporation Sanford, NC Field Staff Contact: Notified~of request to participate and~wiLl assist with follow up if necessary. Trion, a manufacturer of air cleaning equipment, requested a 45 minute presentationon workplace smoking at the annual meeting of their sales representatives in Raleigh. Approximately 125 individuals attended the meeting. Our presentation was enthusiastically received and~the attendees expressed an eager willingness in working with us onencouraging a reasonable approach to the issue. We will follow up with all attendees. Mark R. Bacon National Wildlife Federation Vienna, VA Field Staff Contact: Notified of request and will assist with~follow up if necessary. Bacon alerted us to the Federation's new wellness program that includes a smoking policy that will ban workplace smoking effective 01/01/87. Inresponse, we corresponded~with the Federation's executive director and offered our assistance in coming up with a more reasonable policy. We may be asked to provide further assistance. Don Rildoo United Airlines McLean, VA Field Staff Contact: Notified of contact and will assist with follow up if necessary. In response to crowded working conditions and poor ventil:ation, this reservations division has temporarily restricted~smoking in work areas. we were alerted to the situation by an employee and have offered our assistance in working out a reasonable soiut-ion~. w e page 19'
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will follow up if necessary. Joe Morton Emerg,ency Services Norfolk, VA Field Staff Contact: Notified of contact and assisting with follow up~. Morton, a dispatcher for Norfolk's emergency services, alerted u~s to the division's work station smoking ban. The intensity of the job prevents break opportunities. It appears that this is the only segment of the city government where this policy applies. We have conta€ted~the coordinator of emergency services and offered our assistance in developing a more reasonable policy. Field staff is also exploring political options in reducing the severity of the policy. We are continuing to follow up. Michael D. Upton Communications'Workers of America Local 2202 Virginia Beach, VA Field Staff Contact: Notified of contact and may be asked to assist with follow up. In response to a news article where Upton was quoted~on C & P Telephone Company's recently announced smoking, policy, we provided our information focusing on union aspects of the issue and offered our assistance. In addition, we have responded~to a number of C & P employees who have expressed their concern with the policy. In all cases, in additiomto offering our own assistance, we have encouraged~these individuals to express their concern with their union~representative. We are continuing to follow up with th~e union on the local, state and national level. Ronald Winkler Spot Image Corporation Reston, VA Field~Staff Contact: Notified of request and may assist with follow uo~. As the corporation's new director of personnel, Winkler has been charged wi th developing recommendations on the workplace smoking issue. qe provid'ed Winkler with~our workplace smoking kit and may provide further assistance page 20
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if necessary. We will follow up. Region VII (Alabama, Arkansas, Florida, Kentucky, Louisiana, Mississippi, Tennessee)~ Jack McHale A.P.W.U. Local Cocoa Beach, FL Field Staff Contact: Notified of request and will assist with follow up if necessary. McHale, president of the A.P.W.U. local, contacted us for assistance in opposing a workplace smoking ban being promoted by the postmaster. Originally, the postmaster attempted to establish~the policy under the guise of complying with the Florida Clean Indoor Air Act. McHale requested our materials to prepare for a labor- management meeting on the issue. We provided McHale with our workplace smoking kit focusing on un~ion aspects of the issue. in a follow up we learned that the postmaster seems to have backed off promoting, the policy for now. We will continue to follow up. John Poundstone Department of Health Lexington, KY Field Staff Contact: Notified of request and is handling follow up. A Lexington County Department of Health employee notifiedus concerning the commissioner's recent policy that bans smoking within the building. Field staff has responded to the employee's request for assistance and is attempting to secure some accommodation for smokers. We will follow up if necessary. Clark R. Cosse III Louisiana Association of Business and Industry Baton Rouge, LA Field Staff Contact: Scheduled meeting and lobbyist attended. Will assist with follow up if necessary. We met with Cosse to discuss how we can reach comnanies facing the workplace smoking,issue. Cossee agreed to refer companies to us that are experiencing problems. Cosse declined--for now--our offer to work with them in developing a,vorkplacs smoking brochure. Cosse page 21
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expressed the Association's concern about raising the issue when there are no problems. The Association is very supportive of our position on workplace smoking restrictions. We will continue to follow up as needed. Region VIII (Colorado, Kansas, Missouri, New Mexico, Oklahoma, Texas, Wyoming) Allen & Shelly Daly Fruita, CO Field Staff Contact: Notified of request and will assist with follow up~if necessary. The Dalys were selected for their employer's workplace smoking committee to develop a smoking policy in response to the Grand ,7unctin ordinance. They asked for our materials and an interpretation of an employer's obligation under the ordinance. we provided our workplace smoking kit and a legal interpretation via our legal counsel. We will follow up,. Mary Ehwa McClelland Tobacco Company Kansas City, MO Field Staff Contact: Alertedto Ehwa's offer of assistance and will continue to follow up. Ehwa called to alert us to the proposed Kansas City public smoking ordinance. We provided Ehwa with our public smoking,materials and field staff enrolledher as a TAN activist. Accordingo to field staff, Ehwa testified before the city council on the proposal. Joyce Fuller Postmaster Spring, TX Field Staff Contact: Notified of contact and will assist with follow up if necessary. Fuller is in~the process of developing a workplace smoking policy and because of poor ventilation is leaning towards a smoking ban. We provided her with our materials including reasonable policy options and offered the service of our ventilation consultant. We will follow up and may be asked to provide further assistance. page 22
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William P. McVay Keller, TX Field Staff Contact: Notified~of request and will assist with follow up if necessary. McVay contacted~us via the business reply card',. Because we don't have a business address, we wrote, asking him to contact us for further assistance. We will follow up if possible. ( Arizona, Sally Adler BasicFour Tustin, CA Region IX California, Nevada, Utah) Field Staff Contact: Notified of request and will assist with follow up~if necessary. Adler contacted us to~express concern with her employer's workplace smoking policy in response to the Tustin ordinance. The policy bans smoking in the building. Although, the Tustin ordinance merely requires the designation of smoking and nonsmoking areas, the BasicFour policy announcement implied that the smoking ban was precipitated'by the ordinance. At Adler's request, we contacted her employer with our interpretation of the ordinance--via legal counsel--and offered our assistance indeveloping a policy that accommodates smokers and nonsmokers. We will follow up if necessary. ~ Bob Milaway Wilson & George Meyer Company Hayward, CA Field Staff Contact: Notified of requ~est and will assist with follow up if necessary. Milaway expressed concern that his company's workplace policy was overly restrictive. We sent Millaway a workplace kit and offered further assistance. we have received a copy of the company's policy and are continuing to follow up. Pat Lubeck Modesto, CA Field Staff Contact: Notified of request and will page 23
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assist with~fol;low up if necessary. Lubeck contacted us via the business reply card. Because we have no business address, we asked Lubeck via correspondence to contact us for further assistance. We will follow up if possible. Paul Forte Jr. Manager, Human Resources Programs Lawrence Livermore National Laboratory Livermore, CA Field Staff Contact: Notified of conversation. Forte also is a:member of the American Association of Affirmative Action board of directors, with wh=we talked during the AAAA annual meeting in Atlanta. Although he has encountered~no problems with smoking/nonsmoking employees, he asked for materials for future reference. They have been provided. p a'g e 24
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Pending Contacts Region I (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont) Noella Nuzzo Bristol Press Bristol, CT Field Staff Contact: Notified of request andwill assist with follow up if necessarv. Nuzzo informed us of Bristol Press' new workplace smoking ban. Nuzzo indicated the policy was initiated because of one inconsiderate employee. Nuzzo -- who is represented by a union -- requested legal information and will discuss the situation~with her union representative. We provided Nuzzo with the information she requested and will continue to follow up with her. Patricia Wall Maine Chamber of Commerce and Industry Augusta, ME Field Staff Contact: Initiatedcontact and will coordinate implementation of project. The Chamber has expressed an interest in working with us to coordinate a workplace smoking seminar and prepare an employer's guide to the Maine law requiring employers to develop workplace policies. The brochure is in.the final stages of production. It will be mailed in late April to chamber members. An article announcing its availability also will appear in the May issue of Maine Today. Gary Thomas Fallon Community Health Plan Worcester, MA Field Staff Contact: Staff contacted and provided guidance. ~ Thomas indicated that the company has established a committee to consider several options to deal with workplace smoking. We have mailed a kit, andare following up regarding a presentation. page 25
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Pauline Rodriques New England Bell Somerset, MA Field Staff Contact: Staff informed and has provided follow up information. Field staff is attempting to arrange a meeting between TI staff andBell officials. Rodriques, a customer service representative, called in anticipation of a smoking ban. We have provided information, and continue to seek a meeting with Bell officials. Region II (New York, New Jersey, Pennsylvania) Lester Kurtz New Jersey Business & Industry Association Trenton, NJ FieldStaff Contact: Notified of contact and will assist with follow up if necessary. We met with Kurtz to pull together the employers guide to the New Jersey law. in addition, Kurtz requested sample policies to provide companies and agreed to refer companies to us that needassistance. Kurtz was recently appointed to the New Jersey Department of Health's Commission~on Smoking and Nealth and' requested our assistance in preparing for these meetings. We are arranging for Kurtz to meet with us on the issues under consideration by the Commission. We are continuing to follow up. Jan Thomas Long Island Railroad Jamaica, NY Field Staff Contact: Staff alerted to request. Thomas called for information on claimed ETS health hazards, noting that the engineers' union has begun arbitration on the issue. According to Thomas, the union wants a smoki~ng ban, even though some of them smoke. In a follow up phone call, Thomas said arbitration has begun and the number of complaints alleging health hazards has i~ncreased. She was very eager for our assistance. We are scheduling a meeting for early May. page 26
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Diane Riddick Teachers Insurance and Annuity Association New York, NY Field Staff Contact: Notified of request and will assist with~follow up if necessary. Riddick attended the New York Chamber of Commerce and~ Industry workplace smoking,seminar on 10/02/85 and subsequently requested copies of sample workplace smoking,policies. We provided Riddick with samples of reasonable policies andoffered our assistance. In a follow-up phone call, Riddick reported that option to write formal policy was forfeited in favor of recommending accommodation/cooperation among cmrloyees. Thus far only personhas asked to be moved to another section. Riddick was very pleased with~materials and requested new/updated data. Cathleen M. Conlon Amercian Re-Insurance Company New York, NY Field'Staff Contact: Notified of request and will assist with follow up if necessary. Conlonattended the New York Chamber of Commerce and Industry workplace smoking seminar on 10/02/85 and subsequently requested~copies of sample workplace smoking policies. We provided Conlonwith samples of reasonable policies and offered our assistance. In a follow-up phone call, Conlon said'the informal policy stressing accommodation that her company had adopted was being threatened by top-level supervisor complaints. They are experimenting with air purificationidevices. Offer of further TI assistance was declined. Patricia A. Agnello Exxon Corporation New York, NY Field~Staff Contact: Notified of request and will assist with follow up if necessary. Angello attended the New York Chamber of Commerce and Industry workplace smoking seminar on 10/02/85 and subsequently requested copies of sample workplace smoking policies. We provided.Angello with samples of reasonable policies and offered our assistance. page 27
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In a follow-up phone call, Agnello said no formal policy has been adoptedbecause workplace smoking,was not an issue. NJ and CT offices have policies in compliance with the law. She added that if NY enacts a law the office will comply but "no internal action is warranted~." Offer of further TI assistance declined. Bernard C. Flatow ITT Communications Services, Inc. New York, NY Field Staff Contact: Notified of request and will assist with follow up if necessary. Flatow attended the New York Chamber of Commerce and Industry workplace smoking seminar on 10/02/85 and subsequently requestedcopies of sample workplace smoking policies. We provided Flatow samples of reasonable policies and offered our assistance. In a follow-up phone call, Flatow said his committee's workplace policy which "recognizes the preferences of smokinqand nonsmoking employees, and encourages accommodating these preferences within reasonable limits" was rejected by employee relations director. Workplace kit sent; additional assistance may be warranted. We will continue to follow up. Louise Mulfeld American Express Company New York, NY Field: Staff Contact: Notified of request and will assist with follow up if necessary. Mulfeld attended the New York Chamber of Commerce and Industry workplace smoking seminar on 10/02/85 and subsequently requested copies of sample workplace smoking policies. We provided Mulfeld with samples of reasonable policies and offered our assistance. In a follow-up phone call, Mulfeid said AE is not writing:a formal company policy. Policies may be writtenas need arises i.e. in comoliance with laws in different regions of the country. ~Workplace kit sent. Will follow-up if necessary. Robert Heckman Wheler Corporation Livingston, NJ Field Staff Contact: Notified of request and will assist with follow up~if necessary. page 28
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Heckman contacted us as a result of R.J. Reynolds' mailing to Fortune 100:0 corporations. Heckman is responsible for drafting a corporate policy that will comply withthe New Jersey law that goes into effect on 3/l/85. We provided Heckman with policy samples and guidelines for establishing a reasonable policy. We will follow up. Kate Smith Stack & Gallager Philadelphia, PA Field Staff Contact: Field staff advised and will help with any follow up. Smith's law firm has been asked to help a client draft a policy that complies with the New Jersey workplace law. We have provided appropriate material; Smith will refer other clients to us in the future. In a follow-up phone call, we learned that Kate Smith is no longer with the firm~. Mrs. Cordella, the office manager, is searching files for reference to our contact. We will continue to follow up. Region IV (Iowa, Minnesota, Nebraska, North Dakota, South Dakota, Wisconsin) Wayne A. Fjelstad Iowa City Fire Department Iowa City, IA Field Staff Contact: Staff notified of contact and input provided; additional assistance may be required in the future. Fjelstad wrote TI and several tobacco companies an impassioned letter concerning a new smoking policy for Iowa City firefighters. The new policy prohibits smoking in the office and the all purpose room. Smoking is permitted only in the engine roomand in the bathroom. We have consulted~counsel on Fjelstad's letter and continue to follow up. Roger Elias GELCO Corporation Eden Prarie, MN Field Staff Contact: Although other commitments kept staff from accompanying u~s oniour briefing,, he will page 2'9
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assist in follow up. Elias serves as GELCO's employee relations manager and is currently serving as chairman of the company's workplace smoking committee. GELCO is a financial management planning company that employs 1,000 individuals. The committee of ten middle management employees -- smokers and'nonsmokers -- has been charged~ with~researching,all aspects of the issue to determine if a policy is necessary and if so, to draft an appropriate policy. We gave a one hour presentation on all aspects of the issue to the committee on 12/10/85. GELCO was complimentary of our materials and our arguments, offering to arrange briefings for other Minnesota employers (including General Mills). In a follow up phone call we learned th~at the committee conducted an employee survey and drafted a policy that seeks to acccommodate smokers and nonsmokers to the extent possible. The policy has been submitted to management. We will continue to~follow up. Megan Ricke Soo Line Railroad Co. Minneapolis, MN Field Staff Contact: Staff had hoped to~accompany us on our briefing; other commitments interfered. Staff will assist with follow up if necessary. Soo Line's chief executive officer is leaning very heavily toward a:total ban on smoking in the workplace and was gearing toward a 01/01/86 effective date. Ricke contacted~us for informationon the issue and alternatives to a total ban. We met with Ricke on 12/09/85. As a result, Ricke was successful in securing a delay and will attempt to draft a policy short of a total bani by April 198'6. We will continue to provide assistance to Ricke. Marv Manderey General Mills Minneapolis, MN Field Staff Contact: Ad'vised of request and will assist with follow up if necessary. Following contact by a GELCO Corp. reoresentative,. Manderey informed us that General Mills may soon be considering a restrictive policy and requested page 30
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information on the issue. We provided Manderey with our workplace smoking kit and offered our assistance. Manderey has indicated that he would li~ke to meet with us. We met with Manderey concerning policy options and learned that General Mills is focusing on their welilness prog,ram rather than a restrictive policy. They are still planning to permit work area smoking. We will continue to follow up. Marc Shapiro Office and Professional Employees Int'l. Union Madison, WI Field Staff Contact: Situation reviewed with fieldstaff, who will coordinate follow up where possible. OPEIUrepresents some 1,100 workers at the CUNA Mutual Insurance Company, which recently announced a new smoking policy: a ban on hiring of smokers effective August 15, 1985; a workplace smoking ban effective July 1, 1987; all current smokers employed at the time of the 1987 ban will be subject to firing. Shapiro asked~for information concerning legal challenges, to fortify him for upcoming contract negotiations. We are working thxough TI counsel, local legislative counsel, and representatives of the AFL-CIO international to ensure Shapiro receives all appropriate assistance. Region V (Alaska, Hawaii, Idaho, Montana, Oregon, Washington) Roy Nordberg RREM-TV Spokane, WA Field Staff Contact: Field staff advised. Nordberg contacted longtime friend Walker Merryman for assistance, as his station had recommended a policy that would restrict smoking to private offices and a single lounge. Nordberg refused~to sign off on the policy, and asked for TI assistance. We have provided appropriate material. in a follow-un phone call, Nordberg said TI materials were forwarded~to the general manager. A policy banning smoking everywhere except a conveniently located lounge has been implemented and according taNordberg, is consid'ered'fairly equitable by smokers and nonsmokers. page 31
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Region VI (Delaware, D.C., Georgia, Maryland, North Carolina, South Carolina, Virginia, West Virginia) Jackie Falk Employee Relations Department American Petroleum Institute Washington, D.C. Field Staff Contact: Staff notified, we are awaiting input. Falk has been asked by her boss to survey other companies as to policies regarding, provision of desk top smoke removal devices -- does the employer pay, or the employee. We discussed the issue in general with her, and have provided what anecdotal material we have on her specific question. In a follow-up phone call, we learned that Falk is no longer employed at API however, the personnel office said that API has not written a policy and is providing air removal devices to employees that request them. We are sending a workplace kit for reference. Ralph Hoar Comsis Wheaton, MD Field~Staff Contact: Staff notified, we are a aiting input. Hoar, a smoker, called with specific questions about the efficacy of various smoke-removal devices. There is a proposal to ban smoking in his 50-member consulting firm. About 10 percent of employees smoke. Hoar attributes the proposed smoking ban to a "twerp who aspires to:management," explaining that a single individual assigned to develop a personnel handbook was using, that assignment as an excuse to implement a smoking ban. He is unaware of any complaints from nonsmokers. In a follow-up call, Hoar said the employee manual was never written; th~e smoking issue never raised. L.S. Blades III Carolina Telephone and Telegraph Company Tarboro, NC Field Staff Contact: Field staff contact=d~and~inDut z ' L! page 32 ~ ~ .1 N 0)
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requested. None received thus far. Blades as well as other employees contacted us concerning a restrictive policy that only permits smoking in designated areas of employee lounges and while traveling alone in company vehicles. The policy went into effect on 1/2/86. At our request, member company lobbyists are exercising subtle pressure to persuade company president D. Wayne Peterson to ease off the policy. We have also written to Peterson expressing our concern wieh sucha restrictive policy in an area historically and economically dependent upon tobacco. We have suggested that the company make more of an effort to accommodate the preferences of their smoking employees. We are continuing to follow up. Candace Wroth Time-Out Family Amusement Centers Fairfax, VA Field Staff Contact: Field staff notified; we await input. Wroth's 40-person office is "feeling out" the issue and asked to review TI materials. We continue to follow up. In a follow-up phone call, Wroth said her office adopted policy banning smoking!in common areas such as hallways,, lunch rooms and conference rooms. Smoking is permitted in private offices andin open~office space shared by smokers and nonsmokers, cooperation/accommodation between conflicting parties is encouraged. According to Wroth, the policy is deemed fair by everyone. Region VII (Alabama, Arkansas, Florida, Kentucky, Louisiana, Mississippi, Tennessee) The Florida Chamber Tallahassee, FL Field Staff Contact: Initiated contact with The Florida: Chamber anda coalition of Florida business associations. We met with Carruthers and a coalitioaof Florida business association executives to encourage employer compliance with the Florida Clean Indoor Air Act wnich~ became effective on 10/1/85. The obj,ective is to avoid page 33
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the necessity of additional,, more restrictive legislation. We worked with Carruthers to draft "An Employer's Guide to the Florida Clean Indoor Air Act." The guide encourages companies to~ad'opt reasonable policies that attempt to accommodate the preferences of smokers and nonsmokers. Eight thowsandbrochures have been mailed out to Florida employers. Carruthers has left the Chamber. Field staff is assisting,with follow up. Michelle Francis White & Case Palm Beach, FL Field Staff Contact: Advised and will assist with~ follow up~if necessary. Francis serves as the office manager fo:r this law firm and is trying to work out an arrangement that will accommodate smokers and nonsmokers. We provided Francis with our workplace smoking kit and information concerning the Florida Clean Indoor Air Act that requiredcompanies to adopt a policy by 10/01/85. We will continue to follow up with Francis. In a follow-up phone call, we learned that Francis is no~ longer with the firm however, office manager Jerri Maxcy said smoking was not a problem because of office layout. No policy has been adopted. Maxcy requested new/updated information. A copy of the Florida chamber book will be forwarded. Region VIII (Colorado, Kansas, Missouri, New Mexico, Oklahoma, Texas, Wyoming) Joan Krabill Mountain Bell Lakewood, CO Field Staff Contact: Staff alerted; input requested. Krabill called because her floor of the company building voted to:ba:n smoking. She asked for information on how other companies deal with the issue, as well as information on ventilation equipment. We have mailed the requested information and are following up. page 34
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Mike Ramer Public Service Commission Denver, CO Field Staff Contact: Staff advised and will assist with follow up if necessary. Ramer's office is expexiencing,complaints from smokers. Although he opposes policies, he feels he may have to take action. We have provided~materials and continue to follow up. In a follow-up phone call, Ramer said that instead~of writing a formal/company policy the Commission has decided to make each division manager responsible for "accommodating" smoking and nonsmoking employees. Ramer requested new/updated materials. As a member of an industrial hygiene association, he suggested that we make a presentation, similiar to the one made at the Colorado Safety and Risk Management Conference, at an~industrial hygiene conference in Oct. in Boston~. Agenda being set in August. We will follow-up. page 35
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Completed Contacts Region I Stride Rite Cambridge, MA Field Staff Contact: Staff informed and advised against responding. James Wholly Cambridge, MA Field Staff Contact: Field staff notified. Diane Littleton Save the Children Federation Westport, CT Field Staff Contact: Fieldstaff initiated the request and has providedinput. Region II Julia Coale Bowers Princeton, NJ Field Staff Contact: Notified of request and offered to assist with follow up. Jeff Wolber New Jersey Bell Freehold, NJ Field Staff Contact: Field staff advised and provided appropriate contact. New Jersey Department of Health Trenton, NJ Field Staff Contact: Assisted in coordination of response. New York City Chamber of Commerce and Industry Smoking in the Workplace: Effective Employer Response to a Growing Dilemma--10/2/85 New York, NY Field Staff Contact: Field staff notified and will assist with follow up if necessary. Beverly Foster Rye, N.Y. Field Staff Contact: Staff advised and confir:ned there is no law addressing smoking in taxis. page 36
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George Korzeniowski North Tonawanda, NY Field Staff Contact: Notified of contact. Thomas Riley Chadbourne, Parke, Whiteside & Wolff New York, NY Field Staff Contact: Notified of request. M. Madeleine Dillon Western-Southern Life Bala-Cynwyd, PA Field~Staff Contact: None required. Region III Mrs. J. McDonough Arens Controls, Inc. Evanston, IL Field Staff Contact: None required. Sarah Cannon Indianapolis, IN Field Staff Contact: Field staff referred request and~ offered to assist with follow up. Mike McDonald Birmingham, MI Field Staff Contact: Staff notified; input requested. Kevin Brady Saginaw, MI FieldStaff Contact: Initiated contact. Charles E. Kingdom Libbey-Owens-Ford Company Toledo, OH Field Staff Contact: Field staff advised and asked to provide guidance. Warren i. Zorb Procter & Gamble Cincinnati, OH Field Staff Contact: Staff contacted; P&G assisted in efforts re Board of Health proposals in Cincinnati. P&G also has helped~in Long Beach, Cal. Richard L. Engel General Motors Corporation Moraine Engine Plant Dayton, OH Field Staff Contact: Staff infor:ned and nrovided input. page 37
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Tom Carter Champion International Hamilton, OH; Field Staff Contact: Staff informed and provided input. Sheila C. Boothe RN Sencorp Cincinnati, OH Field Staff Contact: Staff informed and provided i~nput. Region IV David B. Clemans Clemans Insurance Company St. Paul, MN Field Staff Contact: Notified of request. Ruth F. Pierce St. Paul, MN. Field Staff Contact: Notified~of request. Curtis H. Nelson Emil H. Nelson Co., Realtors St. Paul, MN Field Staff Contact: Notified of request. Maureen Parkes Minneapolis, MN Field Staff Contact: Notified of request and offered to assist with follow up. Representative Arthur W. Seaberg Minnesota House of Representatives St. Paul, MN Field Staff Contact: Notified and asked' to advise on appropriate follow up. Jeanne Weigum NewMech CompaniesSt. Paul, MN Field Staff Contact: Notified and offered to assist with follow up. R & J Medical Supply Milwaukee, WI Field Staff Contact: Notified of request. page 38
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Region V Edward F. Ritter Pacific Northwest Bell Portland, OR Field Staff Contact: Strategy coordinated~with field staff. Association of Washington Business workshop Series: Smoking in the Workplace -- Issues and Responsible Management. Bellevue, Seattle, Everett, Vancouver, Spokane, Kennewick, Yakima October 21-30, 19'85 Field Staff Contact: Initiated andcoordinated~seminar planning and follow up. Region VI Association of American Railroads Washington, D.C. Field~ Staff Contact: None required. Steve Lowes AT&T Washington, D.C. Field Staff Contact: Staff advised; we are awaiting input. Lewis Quay Department of Commerce Washington, D.C. Field Staff Contact: None required. Kurt Jacobson EPA Washington, D.C. Field Staff Contact: Covington & Burling. None required. Consultation with Anthony Toffon C & P Telephone Co. Washington, D.C. Field Staff Contact: Notified of request. Atlanta Chamber of Commerce Atlanta, GA Field Staff Contact: Staff provided input prior to meeti.ng. page 39
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Don Davis Department of Administrative Services State of Georgia Atlanta, GA Field Staff Contact: Georgia field office referred the inquiry to TI headquarters. We continue to await input as to follow-up. Hal Dunham Maryland~Commuter Field Staff Contact: Field'staff and lobbyists contacted and worked with friendly legislators to delay the ban. Melanie M. Reynolds Baltimore, MD Field Staff Contact: Notified of request. Doris and Fred Goodwin Rockingham, N.C. Field~Staff Contact: Field staff ad'vised. Steve Jones Council of Better Business Bureaus Arlington, VA Field Staff Contact: Staff advised; we are awaiting input. Janine Vanech ORS Associates McLean, VA Field Staff Contact: Staff advised; we are awaiti,ng input. Joseph Tennant Associate General Counsel Planning Research Corp. McLean, VA Field~Staff Contact: Staff advised!. Pauline Dodson Environmental Division American Automobile Assn. Falls Church, VA Field Staff Contact: Staff advised; we are awaiting, guidance. page 401
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Region VII Scott Carruthers The Florida Chamber Tallahassee, FL Field Staff Contact: Tnitiatedcontact with the Florida Chamber and a coalition of Florida business associations. Allyson Warren Bernard Weksler Coral Gables, FL Field'Staff Contact: Staff informed and assisted in coordinating response. Jimmy Clifton American Federation of Government Employees Tampa, Fla. Field Staff Contact: Staff advised of pending visit; contact initiated by Covington & Burling. Ramon Cesta Eastern Airlines Miami, FLA Field Staff Contact: Staff advised, we await input. Joel Beatty Lexington, KY Field Staff Contact: Staff notified and will complete contact. David L. Huber Capital Holding Corporation Louisville, KY Field Staff Contact: Field staff advised and will assist with any follow up. Ms. Carol Gambil Maryville, TN Field Staff Contact: Response coordinated with appropriate staff. Region VIII Ron Rousch AT&T Denver, CO Field Staff Contact: Staff notified. page 41
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Colorado Safety and~Risk Management Conference Denver, CO Field Staff Con~tact: We coordinated presentation with field staff. Patricia Gross Blue Cross & Blue Shield of Kansas Topeka, KS Field Staff Contact: N!otified of request. Carolyn Davidson Grant, OK Field Staff Contact: Field~staff advised and provided input as to action taken. Bill Mills Coca Cola Foods Houston, TX Field Staff Contact: Field staff advised; we are awaiting.input as to follow-up. Muse Air Dallas, TX Field Staff Contact: Field staff advised and assisted with follow up,. Carey Ford~ Safeway Stores Dallas, TX Field Staff Contact: Staff advised, we are awaiting input. Jerry McAlister Balch Springs, TX Field Staff Contact: Field staff notified and input requested as to possible follow upI. Region IX Jerry Jenson KOLD-TV Tucson, AZ Field Staff Contact: Field staff advised. Gerald P. Cunningham Epstein Becker Borsody & Green Los Angeles, CA Field Staff Contact: Field'staff advised; input requested. page 4'2
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Nathan Blumstein Knight Development Corp. Los Angeles, CA Field Staff Contact: Notified of request. Dan Cole Air Line Pilots Assn. El Toro, CA Field Staff Contact: We were unable to contact field staff prior to the deadline for assistance. Sirkka Duggan United Resources Torrance, CA Field Staff Contact: Field staff advised; we are awaiting input. MISCELLANEOUS Organization Resources Counselors, Inc. New York, N.Y. Oct. 17-18 Labor & Employment Law Seminar Washington, D.C. September 19-20, 1985 American Assn. for Affirmative Action Indianapolis, IN October, 1985 Everett P. Jennings Regional Administrator Employment Standards Administration U.S. Department of Labor Kansas City, MO Bennie Daugherty Assistant Regional Administrator Office of Federal Contracts Compliance Programs U.S. Department of Labor Kansas City, MO West Coast Black Publishers Convention Oakland, CA October 17-19 National Employment Law Institute Larkspur, CA (Seminars held in Dallas, Chicago, New York City, Washington, D.C.) page 43
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Companies Requesting Salmon Report (Mailing completedto 165 corporations) G.B. Armstrong Saskoil Regina, Saskatchewan Canada Armstrong serves as chairman of the corporation's Loss Management Committee and was charged with developing, a policy recommendation concerning smoking in the workplace. We providedhim with the workplace kit and will follow up if necessary. In a follow-up phonce call, Armstrong said the TI materials very helpful and in addition~to information gathered froma number of health organizations, were used to write the company's "*_?:r,--tly voluntary policy." Saskoil's policy prohibits moking in public areas, allows smoking in private offices, andallows employees to determine ind:livdual smoking/nonsmoking sections in open office areas. Armstrong said issue is not completely resolved and requestedadditional information. To~no avail, he has contactedCTMC. We will continue to follow up. page 44
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RESTAURANT CONTACTS Following is a cumulative report on restaurant associations and restaurants with which we have been in contact concerning restaurant policies. New Contacts Region VII Bill Langkopp Louisiana Hotel/Motel Association New Orleans, LA Field Staff Contact: Notified of request and will assist with follow up. Via TI lobbyist Jo Guidry, we met with executive vice president Langkopp to discuss implementing the program in hotel/motel restaurants. Langkopp affirmed his association's willingness to accept the programsubjiect to minor revision of some of the materials. we sent Langkopp samples of program materials for his board members. We learned from Langkopp that his association formally approved the program 4/7. Implementation is underway. Bending Contacts Region I New England Restaurant Associations . Massachusetts Restaurant Association . Connecticut Restaurant Association . Vermont Hospitality and Travel Association . Massachusetts Hotel-Motel Association . Rhode Island Hospitality Association . Maine Innkeepers Association . Greater Boston Hotel-Motel Association Field Staff Contact: Initiatedcontact and coordinating follow up. Field staff is working directly with the New England restaurant associations to promote a hybrid version of our restaurant program. we have prepared artwork featuring New England's traditional svmbol of hospitality--the pineapple. Each will be personalized page 45
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and printed by each association. Dennis Dyer has promised us a written proposal as to how the associations want to:proceed, along with cost estimates. We have seen nothing since he mentioned that proposal in January. Region II Fred Sampson New York State Restaurant Association New York, NY Field Staff Contact: Field staff initiated' the request for materials concerning the voluntary program. Sampson requested~information concerning our voluntary program. Subsequently field~staff has determined that Sampson does not want to pursue the program at this time. Sampson views implementation of the program as "giving in." Sampson~has indicated that he may want to pursue the programin~ the future. Nancy Kelly Executive Director New Jersey Restaurant Association Kearny, NJ Field Staff Contact: Coordinated contact and follow up with field~staff and state lobbyist. We met with Kelly on 10/11/8'5 to discuss our restaurant program and compliance with the New Jersey law requiring posting of signs indicating whether restaurant have nonsmo}ting,areas or provide adequate ventilation in lieu of a designated area. We drafted language for the restaurant signs that was approved by the association board. Kelly requested 11,000 fair policy brochures, 1,500 fair policy posters and~20, 000' tenit cards that have been produced. NJRA, on association letterhead, has distributed information explaining the program and samples, to all restaurants in the state. They have already requested additional materials to meet demand. One restaurant has requested 500 tent cards. We will receive monthly reports on distribution of resources. Richard B. Storey Pennsylvania Restaurant Association Harrisburg, PA page 46
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. % t , Field Staff Contact: Field staff initiated the contact and has agreed to follow up. We have had no reports. Program brochure has been mailed to approximately 19,000 Pennsylvania restaurants. Storey and field staff are promoting the program to regional associations. Storey has deemed the program very successful. He noted that one restaurant requested 2,000 tent cards and he anticipated having to order additional materials. We have received none of the monthly reports promised us; we have received only one telephone report since the mailing was done. Region V Hank Crawford Hank Crawford Public Relations Salem, OR Field Staff Contact: Initiated contact and requested that program materials be mailed to Crawford', who is our legislative counsel in Oregon~. Field staff is preparingg for a meeting with~association officials who are interested'in the voluntary program. Crawford also represen~ts the Restaurants of Oregon Association~. At field~staff request, we provided Crawford with table tent samples, model policy and program resources. The associationhas determined~that use of materials would draw undesired attentionto a situationmany Oregon restaurateurs prefer to handle privately. John F. Gordon Restaurant Association of the State of Washington Seattle, WA Field Staff Contact: Field staff coordinated' request, which was made as a result of the NRA mailing,. Gordon has requested 6,,000' tent cards. Field staff is pursuing,program approval and implementation with: Gordon. Gordon reported a mediocre response to the tent cards however he is interested in receiving more information about materials, offering to publicize their availability in his newsletter. Field staff will follow up. page 47
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Region VI Karen Caputo Delaware Restaurant Associati= Newark, DE Field Staff Contact: Field~staff notified of request for tent cards. Field staff discussed program implementation with association executives and determined that the association would only offer tent cards to members. The determination was made that members are not experiencing any problems concerning the restaurant smoking issue. Caputo requested~1,0100 tent cards as a result of the NRA memorandum. Materials were mailed 08/21/8S. Irene Beardwood, evp of the association, reported a very positive response to the tent cards and expressed new interest in receiving more information about the other materials. We will follow up. Region VII Trudy D'Alconzo Florida Restaurant Association North Miami, FL Fie1d Staff Contact: Staff notified of request and'is scheduling a meeting with the association. D'Alconzo, executive secretary of the association, requested 4,000 table tent cards imprinted withtheir association logo. The materials were distributed at th~e 09/30/85 association regional meeting. Th~e association has also endorsed the brochure: "An Employer's Guide to the Florida Clean Indoor Air Act" which includes guidelines on establishing restaurant smoking and nonsmoking areas. We assisted the Florida Chamber in preparing this brochure. Lois Kostroski, executive director of FRA and president of ISRAE, reported a "decent response" to the tent cards, andexpressed interest in meeting with us to discuss the programin its entirety. We will follow up. Andrea Loyola Louisiana Restaurant Association Metairie, LA Field Staff Contact; Staff notified of reauest and will assist with follow up. ~ page 48
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c Susan Wolfe is no longer with the LRA. The association requested 8,000 tent cards as a result of the NRA memorandum and expressed interest in pursuing, the voluntary program. Via TI lobbyist Joe Guidry, we met with executive vice president Jlim,Funk, to discuss the program. Funk agreed to implement the programiprovided some of the program materials are revised and asked us to collaborate with Loyola, the new communications director, on designing "Fair policy" brochures andposters. We also explored the possibility of TI providing an educational seminar and writing an article for the LRA's bi-monthly magazine. We are following up withiLoyola. Use of tent cards still undetermined. Region VIII Valerie Bricken Arby's Roast Beef Restaurants Tulsa, OK Field Staff Contact: Notifiedof request. Bricken, an employee at Arby's, requested information concerning, the availability of "NO,SMOKING"' tent cards. We provided her with sample table tents and informedher that the materials are provided free of charge. THe over 70,Arby's in this area have designated smoking andnonsmoking sections. Bricken is awaiting approval from her supervisor to order the table tents. Oliver Kensey Steer Inn Family Restaurants Cushing, OK • Field Staff Contact: Staff notified of request. Kensey requested100 table tent cards. Kensey learned of the materials through th~e Oklahoma Restaurant Association newsletter. Kensey, whose restaurants have designated smoking and nonsmoking sections, says the cards were very positively received. He will order more as need arises. page 49
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. Region IX John Jamison Wigwam Resort Litchfield Park, AZ Field Staff Contact: Notifiedof request. Jamison contacted TI about customer complaints that the dining room~doesn't have smoking and nonsmoking sections. There have been~no complaints about smoke. Jamison doesn't want to establish separate areas but wants to publicize special ventilation to~accommodate smoking and nonsmoking patrons. We met with Jlamiso.^. and presented him with a policy to help promote his ventilation system. He's promised to, send us feedback. We will follow up. Penelope r!iedaner Executive Director Southern Arizona Restaurant Association Tucson, AZ Field Staff Contact: Notified of request for tent cards and will pursue the voluntary program with Miedaner. Miedaner requested~a trial batch of 500 tent cards as a result of the NRA memorandum. She has reported limited use of the tent cards. SARA still makes the cards available but also distributes association-diesigned cards that say °Thank-you for not smoking." Miedaner said the Tuscon Chamber of Commerce disaDOroved of the cards. SARA does not want to pursue the program. Miscellaneous Colette Coleman National Restaurant Association Washington, DC Field Staff Contact: None required as yet. We met with Coleman to discuss how tolpromote the voluntary policy. As a result, Coleman sent a memorandum to all state restaurant association executives announcing the availability of the "Smokers are welcome here" tent cards. Any requests will come directly to:us. Coleman also agreedto refer to us any state association or restaurant contacting NRA about a smoking problem. As a result of the NRA mailing, page 50
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r It s0 requests have come from several states. Incidentally, we collaborated with Coleman to set up meeting between our member companies in Japan and an executive withthe Japan Food Service Chain Association and president of KFC-Japan Limited. Coleman has asked us to submit arewrite of their restaurant brochure entitled "No-Smoking!Sections - A Restaurateur's Guide for Establishing A No-Smoking Section." The NRA offers this publication to members requesting,information/ad'vice on restaurant smoking. We will submit our rewrite by April 17. Richard Crawford National Restaurant Association Washington, D.C. Field Staff Contact: None required as yet. Crawford provided us with information concerning,a study commissioned by Red Lobster in Florida in an attempt to avert Florida proposal which would have requiredl restaurants to physically separate smokers and nonsmokers. The study found that the cost of compliance per the approximately 60 Red Lobster units would be $47,00'0. Crawford is investigating other chai'ns that may have similiar reports. we will meet with him in early spring to discuss a joint TI-NRA economic impact study, along with other surveys of restaurateur/patron preferences. Completed Contacts Region VI Patrick Gafney Hamburger Hamlet Restaurant Washington, DC Field Staff Contact: None required. page 51

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