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Bium, Alan From: Sent: To: Subject: Importance: Pamela Murray [pmurray@masimax.com] Tuesday, August 27, 2002 2:10 PM Pamela Murray; Blum, Alan; jbgl@nyu.edu; caroline_renner@ykhc.org; jwilkenfeld@tobaccofreekids.org; mzeller@americanlegacy.org; ayurekli@worldbank.org RE: URGENT: HOTEL ACCOMMODATIONS! High Dear Participant, For those of you who hale made your travel arrangements, please let me know when you receive your ticket. Also if you have made your reservation through your own travel agency I will need a copy of your receipt faxed to me no later than Friday, August ist. Pamela Murray Conference Manager MasiMax Resources, Inc'. 1300 Piccard Drive Suite 203 Rockville, MD 20850 Phone: (240) 683-1747 Fax: (301) 926-3156 E-mail: pmurray@masimax.com > > > > > > > > > > > > > > > > > > > > > > > > > Original Message From: Pamela Murray Sent: Tuesday, August 13, 2002 4:39 PM To: Pamela Murray; 'ablum@cchs.ua.edu'; 'jbgl@nyu.edu'; 'caroline_renner@ykhc.org'; 'jwilkenfeld@tobaccofreekids.org'; 'mzeller@americanlegacy.org'; 'ayurekli@worldbank.org' Subject: RE: URGENT: HOTEL ACCOMMODATIONS! Importance: High Dear Speaker: Finaily, we have a contact number for Omega Travel, please be sure call the mentioned travel agency as soon as possible to make your travel arrangements in order to receive the lowest fare possible. Record of Telephone Toll Free call #NVP33831 #1-301-984-1850 #1-866-264-8280 Pamela Murray Conference Manager MasiMax Resources, Inc. 1300 Piccard Drive Suite 203 Rockville, MD 20850 > Phone: (240) 683-1747 > Fax: (301) 926-3156 > E-mail: pmurray@masimax.com > > > > > > > > > Original Message From: Pamela Murray Sent: Thursday, August 08, 2002 4:50 PM To: Pamela Murray; 'ablum@cchs.ua.edu'; 'jbgl@nyu.edu'; 'caroline_renner@ykhc.org'; 'jwilkenfe!d@tobaccofreekids.org'; 'mzeller@americanlegacy.org'; 'ayurekli@worldbank.org~ to

> Subject: RE: URGENT: HOTEL ACCOMMODATIONS! > Importance: High > > Dear Speaker: > > Greetings and Good News! > > The National Cancer Institute and Center for > cover > the cost of your hotel directly. We will secure a > forward > a confirmation number to you. > > NCI and CDC have agreed to cover the nights > you > have already secured a reservation, or need > must > contact us immediately and provide your day > or the > length of your stay.. > > Additionally, NCI will only cover the cost of an U.S. government > economy > ticket. Should you desire to extend your stay or upgrade your airline > flight, you will be responsible for the additional cost. Again, you > will > only be reimursed for the equivalent of the economy coach fare and > your > sleeping room coverage begins on the evening of the 21st and ends on > the > evening of the 25th. > > This case also applies to those of you > outside > of Omega Travel. While you can take > reimbursed > the equivalent of a ticket purchased > > > > Disease Control will now room for you and As soon as we recieve the record of call number travel we will furnish you the phone number and record of > Travel. We have asked the government to expedite > Please be > patient > > Please remember to keep all receipts associated > forward > them when turning in your expense reimbursement > > of September 21-25th. to extend your stay, of arrival who have purchased this route, you will through Omega. assigned to call number for the process. as we try to wade through this process. questions or concerns, please do If you have any > contact myself or Mark Adams at madams@masimax.com. Once again, we cannot begin to stress fill out and return the ACH form. Without Please Remember To Turn In Your Forms ASAP. > > > > > > > > > > > > > > > > Sincerely, If you and departure a ticket only be your Omega Pamela Murray Conference Manager MasiMax Resources, 240-683-1747 Inc. with your travel request. not hesitate to how important it is for you it, travel is not possible. and to 2

Original Message From: Pamela Murray Sent: Friday, August 02, 2002 6:42 PM To: 'ablum@cchs.ua.edu'; 'jbgl@nyu.edu'; 'caroline_renner@ykhc.org'; 'jwilkenfeld@tobaccofreekids.org'; 'mzeller@americanlegacy.org'; 'ayurekli@worldbank.org' Subject: URGENT: REGARDING YOUR TRAVEL TO THE 3RD ISTC CONFERENCE - PLEASE REVIEW AND RESPOND IMMEDIATELY! Dear Invited Speaker: Thank you for agreeing to speak at the 3rd International on Smokeless Tobacco, September 22-25, 2002 in Stockholm, Sweden. an invited speaker, the National Cancer Institute (NCI) and the Centers for Disease Control and Prevention (CDC) will provide financial support for your travel expenses, including airfare, hotels, Conference As > meals not covered by the conference, and ground transportation. In order > for NCI and CDC to extend this support, you will need to abide by the > Federal Government's travel regulations. Anyone traveling on official > business is expected to exercise the same care in incurring expenses that > a prudent person would exercise if traveling on personal business. In compliance with Federal Government regulations, we may > > fund: > * Travel beginning no earlier than Saturday, > September 21, 2002 (arriving in Stockholm on Sunday, September 22) > ending no later than Thursday, September 26, 2002. At this point, > please do not make any plane reservations on your own. > o This must be coach/economy airfare on a Federal contract airline using NIH's travel agency, Omega Travel. contact phone number for Omega Travel will be provided to you own travel arrangements, after receipt of your ACH Forms (see latter part of this email). * Lodging accommodations NTE $176.25 per night (not including tax) for Stockholm, Sweden. You will be for your total lodging expenses after you have completed your and The to make your detail in reimbursed travel. > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > * Meals up to Federal per diem rate of $103 per day, adjusted for meals provided during the conference. You will be reimbursed for your total meal expenses after you have completed your travel. taxis, reimbursed for this amount after you have completed your travel. In compliance with Federal Government regulations, we * Airplane tickets purchased by you, unless you have made prior arrangements with NCI or CDC. Ground transportation of $150 total to cover subways, shuttle service, mileage and/or parking. You will be Rental car, unless justified and approved Lodging over aforementioned rate. Meals or other food over the Federal per prior to your travel. diem rate. Any travel-related expenses unrelated to the including lodging, meals, and ground transportation beginning September 21, 2002 or continuing after September 26, 2002. You also must complete the attached "ACH Miscellaneous meeting, prior to Payment Enrollment Form" as soon as possible in order for us to process your travel reimbursement. We cannot process any travel for you until we have received this completed form. You are responsible for completing the may not fund: > middle section of the form, entitled, "PAYEE/COMPANY INFORMATION". Please > completely fill out this section of the form with your name, affiliation, > mailing address (not a P.O. Box), telephone number, and social security > number or taxpayer identification number. In the last section, entitled, > "Financial Institution Information," please attach a blank, voided check, > which will provide all necessary info~ation about your financial a copy of a blank voided check must at MasiMax Resources, the firm > institution. Completed ACH forms and > be submitted via fax to Pamela Murray, 3

> responsible > Wednesday, August 7, 2002. The fax number is > In addition, if you have not done so already, > to make your hotel reservations as soon as possible, to > a convenient hotel (see conference website at > wwwomasimax.com/ISTC/welcome.htm. > Thank you for your attention for the logistical planning of the conference no later than 001-301-926-3156. please be sure ensure a space to these important procedural in > concerns. Please do not hesitate to contact Pamela Murray at > pmurray@masimax.com or via telephone at 001-240-683-1747 with any > > > > > > > > > > > > > > > questions. We look forward to conference a success. Sincerely, your participation in making this Cathy Backinger, Ph.D., M.P.H. Program Director Tobacco Control Research Branch National Cancer Institute 6130 Executive Boulevard Rockville, MD 20852 (301) 496-8584 backingc@mail.nih.gov << File: ACH.pdf >>