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Bium, Alan From: Sent: To: Subject: Importance: Pamela Murray [pmurray@masimax.com] Tuesday, August 13, 2002 3:49 PM Pamela Murray; Blum, Alan; jbgl@nyu.edu; caroline_renner@ykhc.org; jwilkenfeld@tobaccofreekids.org; mzeller@americanlegacy.org; ayurekli@woddbank.org RE: URGENT: HOTEL ACCOMMODATIONS! High Dear Speaker: Finally, we have a contact number travel agency as soon as possible lowest fare possible. Record of Telephone Toll Free call #NVP33831 #1-301-984-1850 #1-866-264-8280 for Omega Travel, please be sure to make your travel arrangements to call the in order to mentioned receive the Pamela Murray Conference Manager MasiMax Resources, Inc. 1300 Piccard Drive Suite 203 Rockville, MD 20850 Phone: (240) 683-1747 Fax: (301) 926-3156 E-mail: pmurray@masimax, com ..... Original Message From: Pamela Murray Sent: Thursday, August 08, 2002 4:50 PM To: Pamela Murray; 'ablum@cchs.ua.edu'; 'jbgl@nyu.edu'; 'caroline renner@ykhc.org'; 'jwilkenfeld@tobaccofreekids.org'; 'mzeller@~mericanlegacy.org'; 'ayurekli@worldbank.org' URGENT: HOTEL ACCOMMODATIONS! High for Disease Control will now We will secure a room for you > > > > > > > Subject: RE: > Importance: > > Dear Speaker: > > Greetings and Good News! > > The National Cancer Institute and Center > cover the cost of your hotel directly. > and forward > a confirmation number to you. > > NCI and CDC have agreed to cover the nights of September 21-25th. If > you have already secured a reservation, or need to extend your stay, > you must contact us immediately and provide your day of arrival and > departure or the length of your stay.. > > Additionally, NCI will only cover the cost of an U.S. government > economy ticket. Should you desire to extend your stay or upgrade your > airline flight, you will be responsible for the additional cost. > Again, you will only be reimursed for the equivalent of the economy > coach fare and your sleeping room coverage begins on the evening of > the 21st and ends on the evening of the 25th. > > This case also applies to those of you who have purchased a ticket > outside of Omega Travel. While you can take this route, you will only

> be > > As > > > > > > > reimbursed the equivalent of a ticket purchased through Omega. soon as we recieve the record of call number assigned to your travel we will furnish you the phone number and record of call number for Omega Travel. We have asked the government to expedite the process. Please be patient as we try to wade through this process. Please remember to keep all receipts associated with your travel forward them when turning in your expense reimbursement request. > If you have any questions or > contact myself or Mark Adams > concerns, please do not hesitate to at madams@masimax.com. > Once again, we cannot begin to stress how important it is for you > fill out and return the ACH form. Without it, travel is not > Please Remember To Turn In Your Forms ASAP. Sincerely, Inc. Pamela Murray Conference Manager MasiMax Resources, 240-683-1747 > > > > > > > > > > > > > > > > > > > > > ..... Original Message. From: Pamela Murray Sent: Friday, August 02, 2002 6:42 PM To: 'ablum@cchs.ua.edu'; 'jbgl@nyu.edu'; 'caroline renner@ykhc.org'; 'jwilkenfeld@tobaccofreekids.org'; 'mzeller@~mericanlegacy.org'; 'ayurekli@worldbank.org' Subject: URGENT: REGARDING YOUR TRAVEL TO THE 3RD ISTC CONFERENCE - PLEASE REVIEW AND RESPOND IMMEDIATELY! > > > and to possible. Dear Invited Speaker: '- Thank you for agreeing to speak at the 3rd International Conference on Smokeless Tobacco, September 22-25, 2002 in Stockholm, Sweden. As an invited speaker, the National Cancer Institute (NCI) and the (CDC) will provide including airfare, hotels, meals order for NCI and CDC to Centers for Disease Control and Prevention > financial support for your travel expenses, by the > conference, and ground transportation. In that and > extend this support, you will need to abide by the Federal > Government's travel regulations. Anyone traveling on official > business is expected to exercise the same care in incurring expenses person would > > exercise if traveling on personal business. In compliance with Federal Government regulations, we may fund: * Travel beginning no earlier than Saturday, September 21, 2002 (arriving in Stockholm on Sunday, September 22) ending no later than Thursday, September 26, 2002. At this point, > > > > please do not make any plane reservations on your own. > o This must be coach/economy airfare on a Federal > contract airline using NIH's travel agency, Omega Travel. The contact > phone number for Omega Travel will be provided to you to make your own > travel arrangements, after receipt of your ACH Forms (see detail in latter > part of this email). Lodging accommodations NTE $176.25 per night (not for Stockholm, Sweden. You will be reimbursed for your expenses after you have completed your travel. > including tax) > total lodging > > * Meals up to Federal per diem rate of $103 per day, for meals provided during the conference. You will be expenses after you have completed your > adjusted > reimbursed for your total meal > travel. > 2 not covered a prudent

> > > > > > made > * * Ground transportation of $150 total to cover taxis, subways, shuttle service, mileage and/or parking. You will be reimbursed for this amount after you have completed your travel. In compliance with Federal Government regulations, we may not fund: ~ * Airplane tickets purchased by you, unless you have prior arrangements with NCI or CDC. Rental car, unless justified and approved prior to > your travel. > * Lodging over aforementioned rate. > * Meals or other food over the Federal per diem rate. > * ~ny travel-related expenses unrelated to the > meeting, including lodging, meals, and ground transportation beginning > prior to September 21, 2002 or continuing after September 26, 2002. > You also must complete the attached "ACH Miscellaneous Payment > Enrollment Form" as soon as possible in order for us to process your > travel reimbursement. We cannot process any travel for you until we > > > > > > > 3156. > > have received this completed form. You are responsible for completing > the middle section of the form, entitled, "PAYEE/COMPANY INFORMATION". > Please completely fill out this section of the form with your name, > affiliation, mailing address (not a P.O. Box), telephone number, and social security number or taxpayer identification number. In the last section, entitled, "Financial Institution Information," please attach a blank, voided check, which will provide all necessary information about your financial institution. Completed ACH forms and a copy of a blank voided check must be submitted via fax to Pamela Murray, at MasiMax Resources, the firm responsible for the logistical planning of the conference no later than Wednesday, August 7, 2002. The fax number is In addition, if you have not done so already, please be sure to make > your hotel reservations as soon as possible, to ensure a space in a > convenient hotel (see conference website at > www.masimax.com/ISTC/welcome.htm. > Thank you > Please do not > or via telephone > > > > > > > > > > > > > > at 001-240-683-1747 with any questions. forward to your participation in making this conference a Sincerely, for your attention to these important procedural concerns. hesitate to contact Pamela Murray at pmurray@masimax.com We look Cathy Backinger, Ph.D., M.P.H. Program Director Tobacco Control Research Branch National Cancer Institute 6130 Executive Boulevard Rockville, MD 20852 (301) 496-8584 backingc@mail.nih.gov << File: ACH.pdf >> success. 001-301-926- 3